---
sourceDocument: Yokohama Finance and Supply Chain
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/yokohama/source-to-pay-operations

 Release :

    - yokohama

ft:locale :

    - en-US

ft:publication_title :

    - Yokohama Finance and Supply Chain

ft:clusterId :

    - stpop

bundleId :

    - stpop

workflow :

    - Employee


---

# Invoice approvals

# Invoice approvals {#ariaid-title1}

* Release version: Yokohama
* 
* Updated January 30, 2025
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read

Invoices with the No exceptions found status are eligible for approval.

The approval engine picks all the invoices with the No exception found status and based on the configured approval rules, creates the approval requests and assigns them to the approvers. At this stage, the status of the invoices
changes to Pending approval. After the approver approves the approval request, the status of the invoice changes to Approved.
* **[Create an approval rule](https://servicenow-prod.fluidtopics.net/~~xZkTB95nG1Zlp09oLMig)**   
  Create approval rules to ensure that the approval requests are reasonable and fit your organization's budget.
* **[Monitor an approval plan](https://servicenow-prod.fluidtopics.net/IGJVdrCAfYkMzt~0kxZ3MA)**   
  Monitor approval plans to understand how the overall approval process is progressing.
* **[Approve an invoice approval task from Employee Center](https://servicenow-prod.fluidtopics.net/futzxI30j3dJYmJYGMkrsQ)**   
  Review the invoice approval tasks that are assigned to you and approve or reject them.

**Related concepts**   

* [Invoice ingestion using Application programming interface (API)](https://servicenow-prod.fluidtopics.net/m9Kb8pn598jiG31ZgeI7tw "The invoice ingestion API enables customers to ingest bulk AP invoices from external systems such as supplier billing systems, buyer network, and OCR solutions, supplier networks into APO. The supported payload formats are cXML, JSON and XML.")
* [Rules based engine](https://servicenow-prod.fluidtopics.net/bOrfSF542WcPhdcggpVb_w "The rule based engine maps the invoice line with purchase order line using fields such as unit price, delivered unit price, exact description, exact amount and amount round off.")
* [Work with invoices](https://servicenow-prod.fluidtopics.net/vpZfIG38U8aiGCaQHyyuDQ "Invoices are generated for a payment against a purchase order. The Accounts Payable Specialist [sn_ap_apm.accounts_payable_specialist] can access all the invoices and take required actions to process the invoices in Source-to-Pay Workspace.")
* [Invoice processing cases](https://servicenow-prod.fluidtopics.net/NoqhBRYN5hAl9N4lAyFhkg "Typically, Accounts Payable Operations integration with Document Intelligence automatically creates the invoice processing case by extracting data from the invoice that you receive as an attachment via email. However, the Accounts Payable Specialist may need to manually create a new invoice or update details of a partially created invoice in situations where the automated invoice creation process encounters issues or is not available.")
* [Invoice exceptions](https://servicenow-prod.fluidtopics.net/IyXgSahnO3KZN8nsBjtBXw "Invoice exceptions are discrepancies identified during invoice processing that must be resolved before payment, such as missing information, tax variances, or supplier issues.")
* [Tolerance Rules and Variances for invoices](https://servicenow-prod.fluidtopics.net/ULJvN5hmmS8PEvCIg4jQzA "Tolerance rules define the limits set on an invoice to determine the permissible amount of variance that can be applied to an invoice before the invoice total exceeds the tolerance limit.")  
**Related tasks**   

* [View invoice documents in the Source-to-Pay Workspace](https://servicenow-prod.fluidtopics.net/~wWYOVX7SO2X3zd9k1mNkA "View the invoice documents directly in the Source-to-Pay Workspace using Document Viewer without having to download them.")