--- sourceDocument: Yokohama Release Notes sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/yokohama/release-notes Release : - yokohama ft:locale : - en-US ft:publication_title : - Yokohama Release Notes ft:clusterId : - rn bundleId : - rn --- # Project Workspace release notes # Project Workspace release notes {#ariaid-title1} Release version: Yokohama Updated January 30, 2025 ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 3 minutes to read The ServiceNow® Project Workspace application provides an intuitive user experience that enables project managers to plan and manage their projects. Project Workspace was enhanced and updated in the Yokohama release. ## Project Workspace highlights for the Yokohama release {#project-workspace-rn__project-workspace-rn-highlights} * Import your old status reports to a new status report tool and optimize your reporting process. * Create a checklist in a project task to track items that must be completed in the task. * Inline edit one or more cells in child resource assignments. * Explore the heatmap modal to monitor resource status, available capacity, and utilization efforts. {#project-workspace-rn__ul_yr1_pzh_rdc} See [Project Workspace](https://www.servicenow.com/docs/access?context=project-workspace-landing-page&version=yokohama&pubname=yokohama-it-business-management&ft:locale=en-US) for more information.{#project-workspace-rn__project-workspace-rn-highlights-2} ## New in the Yokohama release {#project-workspace-rn__project-workspace-rn-new-features} [Analyze the status report in Project Workspace](https://www.servicenow.com/docs/access?context=view-status-report-in-project-workspace&version=yokohama&pubname=yokohama-it-business-management&ft:locale=en-US) : * You can't edit the status report, but you can change the system property to enable editing. * Import your old status reports to a new status report tool for a consistent and organized reporting system. {#project-workspace-rn__ul_xhs_r51_tdc} [Duplicate a status report in Project Workspace](https://www.servicenow.com/docs/access?context=duplicate-status-report-pw&version=yokohama&pubname=yokohama-it-business-management&ft:locale=en-US) : Reduce effort by duplicating a status report to transfer all project information without manual copying. [Configuring security for a project in Project Workspace](https://www.servicenow.com/docs/access?context=configuring-security-for-a-project-in-pw&version=yokohama&pubname=yokohama-it-business-management&ft:locale=en-US) : * Apply confidentiality settings to safeguard sensitive projects and make sure that only authorized users can access confidential data and sub-projects. * When a project is marked confidential in one workspace, such as Project Management or Strategic Portfolio Workspace, these settings automatically extend across all associated workspaces, maintaining consistent protection. * To promote security, at least one user must be assigned access to any confidential project. {#project-workspace-rn__ul_kbs_3cb_tdc} [Project task checklists](https://www.servicenow.com/docs/access?context=c_project-task-checklists&version=yokohama&pubname=yokohama-it-business-management&ft:locale=en-US) : * Create a checklist for your project tasks and manage a list of activities or steps to be completed for a task. * As an Administrator, you can add or remove checklists as needed. {#project-workspace-rn__ul_agd_5cb_tdc} [View the roll-up financial values for project tasks at parent project level](https://www.servicenow.com/docs/access?context=using-financials-prj-wrkspc&version=yokohama&pubname=yokohama-it-business-management&ft:locale=en-US) : View and manage the cost plans and expense lines recorded on a project task level on the parent project. [Resource allocation and heatmap enhancements](https://www.servicenow.com/docs/access?context=use-resource-mgmt-prj-wksp&version=yokohama&pubname=yokohama-it-business-management&ft:locale=en-US) : * Use the allocation heatmap modal to view resource status, remaining capacity, and utilization and enable resource managers to assess task efforts. * Use inline editing to update one or multiple cells in child resource assignments. * Added new fields for resource assignment: * Name * Ready for review * Notes {#project-workspace-rn__ul_gyv_vfp_y2c} * Extend a resource assignment for a project or project task using the Extend row context menu action. {#project-workspace-rn__ul_l5p_pjq_y2c} Note: To use the full functionality of Docs v6.6.0 within Project Workspace, upgrade Project Workspace to the v6.1.0. For more information, see [KB2017926](https://support.servicenow.com/kb?id=kb_article_view&sysparm_article=KB2017926). ## UI changes {#project-workspace-rn__project-workspace-rn-ui-changes} [Financials UI changes](https://www.servicenow.com/docs/access?context=using-financials-spw&version=yokohama&pubname=yokohama-it-business-management&ft:locale=en-US) : * New Financials tab in the planning view. * The name of the ETC field is changed to Remaining Estimates. * The name of the EAC field is changed to Forecast. * The name of the Actuals to date is changed to Actuals. {#project-workspace-rn__ul_a3y_tzq_tdc} [Skill name updates](https://www.servicenow.com/docs/access?context=project-workspace-landing-page&version=yokohama&pubname=yokohama-it-business-management&ft:locale=en-US) : Renamed the Project Gen AI Docs skill to the Project doc summarization skill in Project Workspace. [Resource assignment UI enhancements](https://www.servicenow.com/docs/access?context=resource-assignments-pw&version=yokohama&pubname=yokohama-it-business-management&ft:locale=en-US) : Added the Extend option and the Extend Assignment modal to request a resource assignment extension. * Updated the create resource assignment form to include these fields: * The Name field to captures a unique or descriptive name for the resource assignment. * The Ready for review list to confirm if a resource assignment is ready for the allocation review. * The Notes field to add additional context when creating a resource assignment. {#project-workspace-rn__ul_zjb_c3p_y2c} * Time span fields are changed to weekly and monthly. * Included the following information in the heatmap modal: * The Utilization column to display the total effort across approved or pending tasks. * The Resource status column to display the approved or pending assignments. * The Remaining capacity column to indicate available or exceeded effort limits. {#project-workspace-rn__ul_fjc_ynq_y2c} {#project-workspace-rn__ul_bq2_bgp_y2c} ## Changed in this release {#project-workspace-rn__project-workspace-rn-changed-features} [Heatmap enhancements](https://www.servicenow.com/docs/access?context=use-resource-mgmt-prj-wksp&version=yokohama&pubname=yokohama-it-business-management&ft:locale=en-US){#project-workspace-rn__resource-management-workspace-rn_0-rn-workspace} : The resource allocation heatmap displays the resource status, capacity, and utilization, enabling efficient planning and allocation based on availability and workload. ## Activation information {#project-workspace-rn__project-workspace-rn-activation} Install Project Workspace by requesting it from the ServiceNow Store. Visit the [ServiceNow Store](https://store.servicenow.com/sn_appstore_store.do#!/store/home) website to view all the available apps and for information about submitting requests to the store. For cumulative release notes information for all released apps, see the [ServiceNow Store version history release notes](https://www.servicenow.com/docs/r/store-release-notes/sn-store-release-notes.html).{#project-workspace-rn__project-workspace-rn-activation-1} ## Related ServiceNow applications and features {#project-workspace-rn__project-workspace-rn-related-apps} [Portfolio Management](https://www.servicenow.com/docs/access?context=c_PortfolioManagement&version=yokohama&pubname=yokohama-it-business-management&ft:locale=en-US) : Use a simplified, team-oriented approach to Project Management and IT development by combining several individual applications.