Smart assessments in Privacy Case Management

  • Release version: Yokohama
  • Updated July 31, 2025
  • 2 minutes to read
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    Summary of Smart assessments in Privacy Case Management

    The Smart Assessment Engine in Privacy Case Management enables privacy teams to conduct intelligent assessments on privacy case action tasks. These assessments help privacy case analysts identify impacted areas, verify regulatory compliance by employees, gather stakeholder observations and evidence, and guide case resolution effectively.

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    Key Features

    • Assessment Templates: Templates specifically categorized for Privacy Case Assessment target both action tasks and privacy cases. Only published templates are available for use.
    • Assessment Responders: Configurable to identify who responds to the assessments.
    • Due Dates: Allows definition of deadlines for assessment responses.
    • Integration with Privacy Case Management: When an action task transitions from Draft to Assigned, the system triggers the assessment process.

    Prerequisites and Setup

    • The Privacy Case Management plugin includes a GRC smart assessment template by default.
    • Required scoped applications include Smart Assessment Core, Migration Tools, Connected, and Designer.
    • Administrators must enable the smart assessments feature by setting the sngrccasemgmt.enablesmartassessments system property to true.
    • Migration or creation of new assessment templates can be done through the Smart Assessment Engine tools.

    Practical Outcomes

    By implementing smart assessments, privacy case analysts can efficiently evaluate compliance risks, collect relevant data from stakeholders, and determine remediation actions based on assessment results. This leads to more streamlined and informed privacy case investigations and resolutions.

    Utilize the Smart Assessment Engine to perform smart assessments on privacy case action tasks.

    Using the abilities of the Smart Assessment Engine, you can empower the privacy teams to initiate privacy case assessments. These assessments assist privacy case analysts in identifying impacted and related areas during a privacy case investigation. They also help determine whether employees in your organization adhere to the required regulations. The analyst can then collect observations and evidence from the stakeholders and arrive at a resolution. The Smart Assessment Engine provides numerous benefits some of which are listed as follows:
    • Configuring the assessment templates
    • Identifying the assessment responders
    • Defining the due date for responding to the assessment

    In the Assessment Workspace, you can view the templates available for Privacy Case Management. You must ensure that the assessment template category is set to Privacy Case Assessment and the assessment targets are set to Action task and Privacy case. Only the assessment templates that are published are available for performing the assessments.

    For more information about Smart Assessment Engine, refer to Exploring Smart Assessment Engine

    Pre-requisites to enable smart assessment in Privacy Case Management

    Smart assessment scoped applications
    The base system ships the GRC smart assessment template to the users when the Privacy Case Management plugin is installed. However, the following scoped applications are required:
    1. Smart Assessment core (sn_smart_asmt)
    2. Smart assessment Migration tools (sn_smart_asmt_mig). For more information, see Migrate a legacy metric type to an assessment template
    3. Smart Assessment Connected (sn_smart_asmt_conn)
    4. Smart Assessment Designer (sn_smart_asmt_desg). For more information, see Using the template designer
    Enable smart assessments system property
    The administrator sets the sn_grc_case_mgmt.enable_smart_assessments system property to true for the privacy case manager to assess the action tasks using the smart assessment method.
    Migrate the template
    Create a new template in Smart Assessment Engine. For more information, see Creating an assessment template from legacy assessment metric types.
    To get started with smart assessments, the privacy case administrator (sn_comp_case.compliance_case_admin), configures the assessment questionnaire. When an action task moves from the Draft state to the Assigned state, the assessment is sent. Based on the assessment results, appropriate remediation measures are identified and implemented. To learn more about how to configure a questionnaire in the Exploring Smart Assessment Engine, refer to Configuring Smart Assessment Engine. To learn how to perform smart assessment on action tasks, refer to Perform smart assessment on action tasks.