Managing Visa disputes
Summarize
Summary of Managing Visa Disputes
This guide outlines the integration of ServiceNow® Financial Services Card Operations with the Dispute Rules Content Pack for Visa. It enables issuers to manage card dispute cases effectively through a structured process that includes various stages of dispute management.
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Key Features
- Dispute Case Management: Agents can create and manage dispute cases using the dispute service case and its associated tasks.
- Dispute Categories: The main categories include Fraud, Authorization, Processing Error, and Consumer Disputes.
- Dispute Reason Codes: These codes indicate the specific reasons for disputes and help facilitate decision-making.
- Dispute Questionnaire: A structured set of questions is provided to streamline information gathering during the dispute process.
- Dispute Decision Tables: These tables include rules for determining chargeback eligibility and categorizing disputes based on collected data.
- Chargeback Management: ServiceNow automates the evaluation of disputes against Visa's chargeback eligibility rules, eliminating manual processes for banks.
Key Outcomes
By utilizing the ServiceNow Dispute Rules Content Pack for Visa, banks can enhance the accuracy of dispute data, reduce manual entry, and ensure compliance with Visa rules. This integration leads to more efficient dispute management, saving time and resources by minimizing incorrectly processed cases and automating the response to chargeback rights determinations.
This page provides issuers the ability to understand the process of implementing the integration of ServiceNow® Financial Services Card Operations (card dispute playbook) with the Dispute Rules Content Pack for Visa application.
Creating card dispute case
Agents can manage dispute cases for their customers by using the dispute service case and its tasks. To learn on how to create a card dispute case, see Creating a card dispute case.
This process includes various stages. For more details on these stages, see Managing dispute workflows.
Dispute categories
- Fraud
- This applies when the cardholder did not authorize or participate in the transaction.
- Authorization
- This applies when a transaction required authorization but the merchant completed it without receiving it.
- Processing Error
- This applies when a transaction is processed incorrectly due to a technical or operational mistake by the merchant, or when it’s processed correctly but not according to card network rules.
- Consumer
- This applies when the cardholder disputes an issue with a merchant regarding the quality or receipt of goods or services.
Dispute reason
Reason codes indicate the reason for a dispute.
Dispute questionnaire
When a dispute agent or cardholder opens a dispute, they are presented with a corresponding set of questions. Designing clear, simple questions streamlines information gathering, helping customers or front-office agents understand and respond easily. For more details on configuring the questionnaire, see Processing dispute intake.
Dispute decision tables
The following table lists the decision tables used in Dispute Rules Content Pack for Visa.
| Decision table | Description |
|---|---|
| Visa Chargeback Eligibility Rules Subflow Mapping | Determines which chargeback eligibility subflow to call. |
| Determine chargeback dispute reason code | Determines the chargeback reason code for Visa disputes based on the case categorization and the responses to the following questions:
|
For more information on the Decision tables that provide the logic for processing card disputes, see Configuring dispute decision tables
Chargeback reason code
Data captured in Dispute Management is used to determine a reason code. These codes help the issuing bank decide if the dispute is eligible for a chargeback.
Reason codes are sent to Visa, which uses this information to process disputes through Visa Resolve Online (VROL).
Using ServiceNow to access all dispute details allows for more efficient management of disputes with Visa, saving time and money by reducing incorrectly processed cases.
Chargeback eligibility rules
Dispute Management content packs can take all the data that was collected during the intake process, and then run it against the Visa chargeback eligibility rules.
This is to determine if the dispute is eligible for chargeback, or ineligible and the user has no chargeback rights. If the user doesn't have chargeback rights, then the system determines the reasons why the transactions are ineligible for chargeback.
ServiceNow will maintain the annual changes to these rules, removing the manual and time-consuming responsibility from banks. Note that the content in these packs, which includes the questions, eligibility rules and other information, will be in a read-only format.
About the Dispute Rules Content Pack for Visa
The Dispute Rules Content Pack for Visa includes an intake questionnaire, chargeback eligibility determination based on Visa rules, and mapping of dispute reason codes. These features helps issuing banks enhance the data quality of dispute transactions, reduce the need for manual data entry, and apply chargeback eligibility rules through a connected system.