---
sourceDocument: Yokohama Build workflows
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/yokohama/build-workflows

 Release :

    - yokohama

ft:locale :

    - en-US

ft:publication_title :

    - Yokohama Build workflows

ft:clusterId :

    - crworkflow

bundleId :

    - crworkflow

workflow :

    - Creator


---

# Administering playbooks

# Administering playbooks {#ariaid-title1}

Release version: Yokohama  
Updated January 30, 2025  
![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read  
Monitor and troubleshoot issues by reviewing playbook executions.

These modules are provided for admins to monitor and manage Playbooks.

Today's Executions
:   Displays a list of records for Playbooks runs today.

Active Processes
:   Displays a list of all active Playbooks.

30+ Day Processes
:   Displays a list of all active Playbooks that are 30 days or older.

Activity Definitions
:   View or create activities.

Asset
Configuration
:   View or create automation assets like flows, subflows, and actions.

Trigger Definitions
:   View or create triggers.

Data Definitions
:   View or create data definitions. Data definitions are pieces of information that you only reuse in a specific playbook, and are stored in the sys_flow_data_definition table.
* **[User access to playbooks in Workflow Studio](https://servicenow-prod.fluidtopics.net/ilWvkpGKhnp903t~Jbrl~A)**   
  Administrators can grant users access to playbooks by assigning delegated development permissions or directly assigning a user role. Administrators can also specify which features and content a user can access based on user roles.
* **[Archive process contexts](https://servicenow-prod.fluidtopics.net/TFkseq4qgJ8Mbou3qWZlNw)**   
  Improve database query performance by archiving unneeded records for playbooks that are in a Complete, Error, or Cancelled state.
* **[Create a Data Definition](https://servicenow-prod.fluidtopics.net/4KwKWPY3p8NVrI8pisRKBA)**   
  Use data definitions to collect and use pieces of information later in a playbook.