Tutorial part 4: Restrict data and collaborate with other developers

  • Release version: Yokohama
  • Updated January 30, 2025
  • 1 minute to read

    • Learn how to restrict data usage with business rules and also how to add collaborators to your application.

    Restrict data using business rules and code generation

    Restrict data access in your application by adding business rules with Now Assist for Code generation.

    Before you begin

    Role required: admin or delegated_developer

    Procedure

    1. Navigate to the We Volunteer app dashboard, and select Create.
    2. Select Create > File.
    3. In the Application field, enter Global.
    4. From the Server Development category, select Business rule.
    5. Select Continue.
    6. Enter the following data in the new business rule file:
      • Name: Restrict Visibility
      • Table: Location [cmn_location]
      • Advanced: true (select the checkbox)
      • Query: true (select the checkbox)
    7. On the Advanced tab, click into the third line in the script editor.
    8. Open the Now Assist code generator by pressing Command + Enter (on Mac) or Ctrl + Enter (on Windows).
    9. Enter this text in the prompt: check if logged in user is having x_snc_wevolunteer.user role, if yes then allow this user to show only those records from current table where type field value is event.
    10. Select the submit icon (submit icon) and wait a few moments for Now Assist to generate a code snippet.
    11. Select Accept.
    12. Select Submit.

    Collaborate with other developers

    Learn how to add collaborators to your app in ServiceNow Studio.

    Before you begin

    Role required: admin or delegated_developer

    Procedure

    1. Navigate to the We Volunteer app dashboard, and select the more options icon (more options icon).
    2. Select Collaborators.
    3. Select Invite people by name or group.
    4. Enter Eva Wickson.
    5. Select Send.
    6. Log out of your instance, and log back in to the ServiceNow AI Platform impersonating Eva Wickson.
    7. Optional: If you haven't made ServiceNow Studio a favorite in this instance, navigate to All > App Engine > ServiceNow Studio, and select the star next to the module to favorite it.
    8. Select ServiceNow Studio to open it.
    9. On the Deployment tab, select Applications.
    10. Sort the Updated column in descending order, and open the We Volunteer app.