---
sourceDocument: Yokohama Build or modify applications
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/yokohama/application-development

 Release :

    - yokohama

ft:locale :

    - en-US

ft:publication_title :

    - Yokohama Build or modify applications

ft:clusterId :

    - cadev

bundleId :

    - cadev

workflow :

    - Development, Data, and Analytics


---

# App template sharing

# App template sharing {#ariaid-title1}

* Release version: Yokohama
* 
* Updated January 30, 2025
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read

Specify which users and groups have access to predefined and custom templates in App Engine Studio (AES).

## Implicit sharing {#app-template-sharing__section_g5f_qjh_ttb}

Templates are implicitly shared with some users in your organization, meaning that no sharing record exists that determines sharing. The three rules governing implicit sharing are:

* Instance administrators can see and use all templates.
* App template admins (users with the app_template_admin role) can also see and use all templates.
* App template authors (users with the app_template_author role) can see templates that are not shared with them if they have permission to edit the scope in which the template resides.
{#app-template-sharing__ul_y41_vlh_ttb}

These sharing rules apply regardless of whether a template is active.

## Explicit sharing {#app-template-sharing__section_ntb_nkh_ttb}

You can share app templates with anyone in your organization by creating a sharing record for that user or group. However, regardless of sharing permissions, the user or group must have the sn_app_eng_studio.user role to see and use the template. The three ways to share templates are:

* Share globally with every user in your organization
* Share with a specified user group
* Share with a specified single user
{#app-template-sharing__ul_orh_slh_ttb}  
Note:  
If you stop sharing a template with an individual user but that user is a part of any group the template is shared with, that user is still able to see and use the template.

## Manage template sharing permissions {#ariaid-title2}

Share App Engine Studio (AES)
templates globally, with groups, or with individual users to ensure users have access to the
right templates.

### Before you begin

Role required: app_template_admin

### Procedure

1. Navigate to AllApp EngineTemplatesApp Templates.
2. Select the template you want to modify sharing permissions for.
3. In the Template Sharing Permissions related list, select New.
4. Select a sharing option.

   | Choice | Permissions |
   | Global | Shared with everyone in your organization. |
   | User Group | Shared with the groups you select from the list. |
   | User | Shared with individual users you select from the list. |
   |-|-|

   {#manage-template-sharing-permissions__choicetable_ezx_4nh_ttb}
5. Select Submit.

*[\>]: and then