---
sourceDocument: Xanadu ServiceNow AI Platform Administration
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/xanadu/platform-administration

 Release :

    - xanadu

ft:locale :

    - en-US

ft:publication_title :

    - Xanadu ServiceNow AI Platform Administration

ft:clusterId :

    - platadm

bundleId :

    - platadm

workflow :

    - Platform


---

# Export data from a list

# Export data from a list {#ariaid-title1}

* Release version: Xanadu
* 
* Updated August 1, 2024
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read

Export a list of records to a variety of file formats.

## Before you begin

Role required: none. Exporting to XML requires the admin role.

## About this task

The Export option is available in the column heading context menu in List v2. In List v3, it's available in the list title menu.  
Note the following important details:

* Data exported from a list may be different from what a user sees in the list view. This generally happens when a table has ACLs that are dependent on the user's current session. To avoid blocking user activity on the browser, list export is executed from a background thread and doesn't have access to user session data.
* To export records in an [embedded list](https://www.servicenow.com/docs/access?context=c_EmbeddedLists&version=xanadu&pubname=xanadu-platform-user-interface&ft:locale=en-US), export the record containing the list. See [Export data from a record](https://servicenow-prod.fluidtopics.net/lASOnvxtUcVPSk7KPSiYpw "Export a record to PDF or XML.").
* To control how line breaks appear in exported CSV data, use the glide.csv.export.line_break system property. See [glide.csv.export.line_break](https://servicenow-prod.fluidtopics.net/r_0P5ICBCd42vTv64UVY9w#r_AvailableSystemProperties "Some properties are available on a system properties form, but some lesser-used properties are available only from the System Property [sys_properties] table. Sometimes, the property does not exist in a base instance, but can be added if you change the value.").
* To remove unwanted HTML tags from list data, see the blog [Rendering HTML in Exported Lists](https://community.servicenow.com/community?id=community_blog&sys_id=1cdc2665dbd0dbc01dcaf3231f961967&view_source=searchResult) by a ServiceNow employee in the ServiceNow Community.
* The platform provides a default upper limit for data exports. See [Export limits](https://servicenow-prod.fluidtopics.net/KAQtz2Qgt6fNYcNVc2uinw "The platform provides a default upper limit for data exports.").
{#export-list-data__ul_lvj_xyb_j1c}

## Procedure

1. Navigate to the list of records that you want to export.
2. Select and hold (or right-click) any column header in the list.
3. Select an export option.
   * To export the list to Excel, select ExportExcel (.xlsx).
   * To export the list to CSV, select ExportCSV.
   * To export the list to XML, select ExportXML
   * To export the list to JSON, select ExportJSON.
   * To export the list to PDF in portrait mode, select ExportPDFPDF Portrait
   * To export the list to PDF in landscape mode, select ExportPDFPDF Landscape
   * To export the list and the associated form for each record in portrait mode, select ExportPDFPDF Detailed Portrait.
   * To export the list and the associated form for each record in landscape mode, select ExportPDFPDF Details Landscape.
   * To export the list to a file using an export set, select ExportExport Set.

   {#export-list-data__choices_wk4_fzb_j1c}  
   For details on using export sets, see [Export sets](https://www.servicenow.com/docs/access?context=c_ExportSets&version=xanadu&pubname=xanadu-integrate-applications&ft:locale=en-US).
4. When the export completes, select Download.

## Example

Figure 1. Export options

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