---
sourceDocument: Xanadu ServiceNow AI Platform Administration
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/xanadu/platform-administration

 Release :

    - xanadu

ft:locale :

    - en-US

ft:publication_title :

    - Xanadu ServiceNow AI Platform Administration

ft:clusterId :

    - platadm

bundleId :

    - platadm

workflow :

    - Platform


---

# Create a data management policy

# Create a data management policy {#ariaid-title1}

* Release version: Xanadu
* 
* Updated August 1, 2024
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read

Define a set of rules for managing the data in a table on your instance.

## About this task

After upgrading to Xanadu or higher, data management policies are automatically created for any table with an archive rule or table cleaner rule. If a data management policy doesn't exist for a table on your instance, you
can create one manually.

## Before you begin

Role required: admin

## Procedure

1. Navigate to AllSystem Data ManagementData Management Policies.
2. **Optional:** Determine if a data management policy exists for the table that you want to manage by searching the Tablename column.  
   If the table already has a data management policy record, use that record instead of creating one.
3. Select New.
4. On the form, fill in the fields.  
   {#create-data-management-policy__table_ptv_mpy_y1c__entry__2}

   | Field | Description |
   |-|-|
   | Name | The name of the data management policy that typically includes the table name. |
   | Tablename | The table that you want to manage to use a data management policy. |
   | Description | An optional summary of the data management policy and its rules. |
   | Active | Option to activate the data management policy. You must activate the data management policy for any of its rules to be activated. Clear this option to deactivate all the rules under the data management policy. |
   [Table 1. Data Management Policy form]

   {#create-data-management-policy__table_ptv_mpy_y1c}
5. Select Update.

## What to do next

Define archive and cleanup rules for the table by creating rules in the data management policy.

* [Create an archive rule](https://servicenow-prod.fluidtopics.net/Mef4CR3knIQj84nRCyCyeg#t_CreateAnArchiveRule "Define the criteria for archiving records by creating an archive rule.")
* [Create a table cleanup rule](https://servicenow-prod.fluidtopics.net/jHStTMQCRfc_iAjRM7qcKQ "Define the criteria for deleting unwanted records in a table cleanup rule.")
{#create-data-management-policy__ul_kmv_jry_y1c}

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