---
sourceDocument: Xanadu ServiceNow AI Platform Administration
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/xanadu/platform-administration

 Release :

    - xanadu

ft:locale :

    - en-US

ft:publication_title :

    - Xanadu ServiceNow AI Platform Administration

ft:clusterId :

    - platadm

bundleId :

    - platadm

workflow :

    - Platform


---

# Control visibility to email records generated by notifications

# Control visibility to email records generated by notifications {#ariaid-title1}

* Release version: Xanadu
* 
* Updated August 1, 2024
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read

Define conditions that restrict read access to target email records containing
sensitive information.

## Before you begin

Role required: admin

## About this task

Use the Email Access Restriction \[email_access_restriction\] table to define conditions that control read access to an email record generated by a notification containing sensitive information. These conditions are processed by the base system ACL for the Email \[sys_email\] table.

When
you specify conditions to restrict access for a notification, the email records are
visible only to users that match the conditions specified for the
notification.

## Procedure

1. Navigate to AllSystem NotificationEmail Access Restriction.
2. Click New.
3. Complete the form.  
   {#control-visibility-emails__table_gs4_czj_l2b__entry__2}

   | Field | Description |
   |-|-|
   | Notification | Choose the notification that generates the email record that should be restricted. |
   | Application | Displays the application scope. |
   | Table | Displays the target table for the notification that you selected. |
   | Condition | Use the condition builder to determine who can access the email record. The conditions must evaluate to true to enable read access to the email record. |
   | Description | Enter a short description of the read access restriction. |
   [ ]

   {#control-visibility-emails__table_gs4_czj_l2b}
4. Click Submit.

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