---
sourceDocument: Xanadu ServiceNow AI Platform Administration
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/xanadu/platform-administration

 Release :

    - xanadu

ft:locale :

    - en-US

ft:publication_title :

    - Xanadu ServiceNow AI Platform Administration

ft:clusterId :

    - platadm

bundleId :

    - platadm

workflow :

    - Platform


---

# Create an indexed source

# Create an indexed source {#ariaid-title1}

* Release version: Xanadu
* 
* Updated October 22, 2025
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read

Define an indexed source to make content and metadata from ServiceNow AI Platform® table records searchable using AI Search.

## Before you begin

Role required: ais_admin

## About this task

When you create an indexed source, you specify a ServiceNow AI Platform table. AI Search indexes alphanumeric content and metadata from text and string fields found on records in the specified source table, making that content and metadata available for inclusion in search sources.  
By default, AI Search indexes alphanumeric content and metadata from all text and string fields found on records in the specified source table. You can limit which records are indexed by configuring a retention policy and filter conditions for the indexed source. For more information about retention policies and filter conditions, see [Indexed source retention policies and filter conditions](https://servicenow-prod.fluidtopics.net/kz7xohoQDkrV_ebnvqq11w "AI Search uses settings to automatically purge stale records from the index and optimize search performance. To limit the set of records indexed from source tables, you can configure retention policies and filter conditions for your indexed sources.").  
Note:  
Retention policies are required for indexed sources that index records from the Task \[task\] table or tables that extend it. They are optional for other indexed sources.

## Procedure

1. Navigate to AllAI SearchAI Search IndexIndexed Sources.
2. Select New.
3. On the Indexed Source form, fill in the fields.  
   For a description of the field values, see [Indexed Source form](https://servicenow-prod.fluidtopics.net/ZmnvMBvayuSpdcd~O2AxUQ "The Indexed Source form contains information about indexed sources defined for AI Search. Use this form when creating or modifying an indexed source.").  
   Note:  
   You can't create more than one indexed source for a single ServiceNow AI Platform table.
4. Select Submit.  
   The new indexed source appears in the AI Search Indexed Sources list with the State set to New. If the new indexed source requires manual indexing, an informational message and an alert triangle icon ![]() appear.
5. **Optional:** To configure indexing for child tables of the selected source table, open the new indexed source and create a related list record for each child table:
   1. In the Child Tables related list, select New.
   2. On the Child Table form, fill in the fields.  
      For a description of the field values, see [Child Table form](https://servicenow-prod.fluidtopics.net/pGo~kYuG3GchIb1f~qUPUQ "The Child Table form contains information about indexed source child tables defined for AI Search. Use this form when creating or modifying a child table of an indexed source.").
   3. Select Submit.  
      The new child table appears in the Child Tables related list.
   {#create-indexed-source-ais__substeps_nk1_svl_vnb}

## What to do next

To control how your new indexed source processes source records and fields during indexing, configure its indexed source attributes and field settings. For more information, see [Indexed source attributes for AI Search](https://servicenow-prod.fluidtopics.net/mzacd2zfN8fz4i3I_HiyFw#indexed-source-attributes-ais "An indexed source attribute defines indexing behavior for all records from an indexed source.") and [Field settings for AI Search](https://servicenow-prod.fluidtopics.net/XVYUOPf5kHnLYta4jbie~A#field-settings-ais "A field setting controls indexing behavior for a specified field (column) on all records from an indexed source.").

To make content from source records searchable, perform a full table index for your new indexed source. For details on this procedure, see [Perform a full table index or reindex for a single AI Search indexed source](https://servicenow-prod.fluidtopics.net/ylmJp1OFiNmWvOFFxmjvuw "Make content from an internal indexed source searchable by performing a full table index. This procedure indexes existing records from the source table and any child tables configured for indexing. You can manually reindex content from an internal indexed source by repeating this procedure.").

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