---
sourceDocument: Xanadu Platform Analytics
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/xanadu/now-intelligence

 Release :

    - xanadu

ft:locale :

    - en-US

ft:publication_title :

    - Xanadu Platform Analytics

ft:clusterId :

    - par

bundleId :

    - par

workflow :

    - Platform


---

# Distribute reports

# Distribute reports {#ariaid-title1}

* Release version: Xanadu
* 
* Updated August 1, 2024
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read

Distribute reports to provide business information to other users.

## Report access control

You can control who sees reports by applying a security state. You can make reports that are:

* Globally visible to all users
* Visible only to you if you are the report creator.
* Visible to one or more specific roles
* Visible to one or more specific users or groups
{#c_DistributeReports__ul_oqy_qmc_gr}

Sharing by user, group, or role, is the primary method of sharing reports. You can use access control lists (ACLs) to control access to the underlying table or [database view](https://servicenow-prod.fluidtopics.net/KzO1fGsm6GUEygdn1yjLBA#gloss-database-view "A database view defines table joins for reporting purposes. For example, a database view can join the Incident table to the Metric Definition table. This view can be used for an indicator source.") data. Users are able to view reports when the user does not have access rights to a data record in a data source or source table of a report. However, they are not able to see
that record in a list view or in a drill-down view. Database-view-list reports require the reporting user to satisfy ACLs on the target data to view records in the list. Users without sufficient permissions see filtered list
reports.  
Note:  
ACLs for a table do not propagate to database views based on that table. Database views require separate ACLs.

Reports that present aggregate data, such as pie or bar reports, do not require the user to
satisfy target table ACLs to view the report. ACLs are required to view the list of records when
you select a portion of a report visualization. When you have access to a report but not to some
of its records, you do not see those records in a drill-down list or in a list view of the data
in the report. However, they are included in visualizations of data.

If a user saves a global report as a group or personal report, the platform copies the report
rather than changing its security state. Copying the report enables users who cannot create
their own global reports to modify a global report, and then save a personal version of the
report.

If a user opens a personal report and tries to save it as a group or global report, the
security state is changed rather than copying the report.
* **[Share a report](https://servicenow-prod.fluidtopics.net/QLYGPjMghds83YNJ2nRFNQ)**   
  Control which users and groups can see a report in their Reports list.
* **[Schedule emails of reports](https://servicenow-prod.fluidtopics.net/Io4rYTMSVE9_fB0Z5HCzSg#t_ScheduleAReport)**   
  Generate and distribute scheduled reports via email.
* **[Export a report to PDF](https://servicenow-prod.fluidtopics.net/CI5xZKLpp2AttqHMEkrFxg)**   
  Export a report to PDF to use it outside of your ServiceNow instance.
* **[Add a report to a responsive dashboard](https://servicenow-prod.fluidtopics.net/pIyIQbeB7m0nPJEAsDwTDw#add-report-to-dashboard)**   
  Make actionable decisions faster by combining relevant reports and widgets onto a dashboard. Navigating to single reports and widgets is time-consuming and less efficient.
* **[(Legacy) Publish a report](https://servicenow-prod.fluidtopics.net/YpdGVsQtqRLBW4OtWyRC5A#t_PublishAReport)**   
  Publish a report to create a URL that anyone can use to access the report, including people who are not users. When anyone navigates to the URL, the report is generated with current data from the instance. Reports are available until they are unpublished.

**Related topics**   

* [ACL troubleshooting reference](https://www.servicenow.com/docs/access?context=r_ACLTroubleshoot&version=xanadu&pubname=xanadu-platform-security&ft:locale=en-US)
* [Managing roles](https://www.servicenow.com/docs/access?context=ua-creating-roles&version=xanadu&pubname=xanadu-platform-administration&ft:locale=en-US)
* [Creating groups](https://www.servicenow.com/docs/access?context=ua-creating-groups&version=xanadu&pubname=xanadu-platform-administration&ft:locale=en-US)