---
sourceDocument: Xanadu Platform Analytics
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/xanadu/now-intelligence

 Release :

    - xanadu

ft:locale :

    - en-US

ft:publication_title :

    - Xanadu Platform Analytics

ft:clusterId :

    - par

bundleId :

    - par

workflow :

    - Platform


---

# Organize dashboards into groups

# Organize dashboards into groups {#ariaid-title1}

* Release version: Xanadu
* 
* Updated August 1, 2024
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 2 minutes to read

Assign dashboards to groups so that users can find the dashboards they want more easily. Dashboard groups determine how dashboards appear in the dashboard picker when you navigate to Self-ServiceDashboards. You can also add view permissions to dashboard groups.{#t_GroupDashboards__ph_rgv_5qx_dz}

## Before you begin

Role required: admin, pa_admin, or pa_power_user.

## About this task

Permissions on dashboard groups apply to all the dashboards in that group.  
Note:  
* View permissions on an individual dashboard override the permissions set at the dashboard group level.
* Edit permissions on a dashboard can affect or override the dashboard group permissions.
* Dashboard group permissions do not appear in the dashboard Sharing panel.
{#t_GroupDashboards__ul_hvt_kyz_51b}
To show single groups in the dashboard picker, add the parameter sysparm_group= followed by the group name to the dashboard URL. For example, to show only a dashboard group named incident, use the URL https://\<instance\>/$dashboards.do?sysparm_group=incident.

## Procedure

1. Navigate to AllPerformance AnalyticsSystemDashboard Administration.  
   Review current dashboards groupings using the Group column. Dashboards without groups assigned to them show <kbd class="ph userinput">(empty)</kbd> in the Group column. On the Dashboard Overview, these dashboards are grouped as Other.
2. Select the name of the dashboard that you want to add to a group to open its form.
3. In the Group field, use the lookup icon (![]()) to select a group to add the dashboard to.  
   Select an existing dashboard group or select New to create a dashboard group.  

   {#t_GroupDashboards__ph_aqx_1tx_dz}
4. **Optional:** Open the form of the dashboard group to modify its permissions.  
   Only view permissions can be set on dashboard groups.
   Dashboard groups use standard platform permissions. For more information, see [Access control list
   rules](https://www.servicenow.com/docs/access?context=access-control-rules&version=xanadu&pubname=xanadu-platform-security&ft:locale=en-US).
5. Select Update.

## How dashboard and dashboard group permissions interact on responsive dashboards {#ariaid-title2}

Dashboard group and dashboard permissions are not additive. Depending on how permissions
are defined on a dashboard, dashboard group permissions may not apply.

If a dashboard belongs to a dashboard group, any view
permissions defined on the dashboard override all view permissions on the dashboard group.
Permissions on the dashboard group level are not visible from the Share
panel of a dashboard. When you change the view permissions of a dashboard in a group, always
review the dashboard group permissions to ensure that users do not lose access. For more
information, see [Dashboard permissions scenarios](https://servicenow-prod.fluidtopics.net/fgdLClTW4gL1S~2u2X9t~A#dashboard-permissions-scenarios "Permissions on dashboards can be complicated. If you set a permission on a dashboard group, for example, permissions set on a dashboard within that group override it. This matrix shows what is visible based on various combinations of permissions.").{#how-dashboard-and-group-permissions-interact__DashbardsAndGroupsInteract}  
For example, the dashboard group Support Dashboards contains the dashboards Open Incidents and Incident Metrics. The dashboard group has view permissions for the group Support. When you give view permissions to user John Dee for the dashboard Incident Metrics, the group Support can no longer see that dashboard. View permissions on the dashboard override all view permissions on the dashboard group.

*[\>]: and then