--- sourceDocument: Xanadu Platform Analytics sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/xanadu/now-intelligence Release : - xanadu ft:locale : - en-US ft:publication_title : - Xanadu Platform Analytics ft:clusterId : - par bundleId : - par workflow : - Platform --- # Table data options for pivot table visualizations # Table data options for pivot table visualizations {#ariaid-title1} * Release version: Xanadu * * Updated August 1, 2024 * * ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 3 minutes to read When you select a table data source for a pivot table visualization, the following Data configuration options are available. {#config-dv-pivot-table-data__table_wqy_sjr_qtb__entry__2}{#config-dv-pivot-table-data__heading-data}{#config-dv-pivot-table-data__entry_format-values} | Field | Description | |-|-| | Data || | Data source | You have selected a Table data source in [Create a pivot table visualization in the Visualization Designer](https://servicenow-prod.fluidtopics.net/WMmFqzb3AQhGn8ZKgy22PA "Create a pivot table visualization to summarize large data sets by breaking them down by multiple dimensions in a single table. Cells show each row and column value combination and can also show subtotals."). | | Metric || | Label | Label of the metric. By default it is the same as the name of the data source. | | Select an aggregation | Computational method for aggregating data. The default is Count, which displays the number of records selected. Note: If you select Count Distinct, only unique records are counted. For example, you want to generate a report with a distinct number of users who have one or more of the roles in a given list of roles. Users with more than one role would be counted twice unless you use Count Distinct. | | Field | Field to apply the metric to, for Average, Sum, or Count Distinct aggregations. You may further be able to aggregate on fields from extended tables. The data is shown in a format that matches the field type. For example, if you select an integer field, such as the Priority field, the data is expressed as a number. If you select a duration field, such as Business duration on the Incident table, the aggregated data is expressed in days, hours, and minutes. If function fields were created in Report Designer for the table, they are available in the dropdown list. For more information, see [Report on function fields](https://servicenow-prod.fluidtopics.net/iyxA5tkjQ6sEXDrRejhocw "While regular fields store a value in the database, a function field displays the results of a database query. The function field generates the value based on computations of other fields and constants. You can use these fields in reports and data visualizations as you would other fields."). | | Format values | Select to open the Formatting values dialog. For more information, see [Value formatting in reports](https://servicenow-prod.fluidtopics.net/AtIreDMjQHHIo~Tns9Vtyg#value-formatting-reports "In most reports, you can configure how numerical values look when you publish the report."). | | Group by || | Select columns | The field whose values are each represented in a vertical column. | | Max number of groups | Select the maximum number of groups to display. Groups in excess of this number, determined by sorting, are aggregated into the Others group. You can show that aggregate with the Show others option. By default, you cannot show more than 50 groups. If you have the admin role, you can change this limit in the par_viz.table_data.max_groups system property. | | Show others | If Max number of groups is set and this option is turned on, an aggregate of the groups beyond the maximum number is displayed as the Others group. | | Rows | Hierarchy of table fields with values displayed horizontally. | | Field for \ | The field to group by. For example, in an incident report grouped by Assignment group, all incidents that belong to Software, Service Desk, and Network are placed in separate groups. If the table contains variables or question fields, you have the option to group by one of them at the end of the list of fields. Note: It is not possible to group or stack data by the Tags field, or by certain field types, such as MEDIUMTEXT. | | Show row total | Option to show a final column with the total of each row | | Show column total | Option to show a final row with the total of each column | | Show parent row totals | When you have a hierarchy of more than one field in the rows, this option shows the sub total of fields higher up the hierarchy. | | Sorting || | Sort by | Groups or categories to sort by in the specific order. Options include Name, Value, and Group bucket. | | Sort by order | Ascending or descending. | | Additional settings || | Show zero | When toggled on, shows empty (NULL) values as zero (0). Default is true. | | Data update || | Follow filters | Follow filters set for a page. When enabled, the visualization displays on a workspace with the filters set by the page. Toggle off to disable a visualization from accepting any filter input. | | Show filter icon | Option to show the filter icon and the number of filters impacting the visualization. If a filter is not selected to apply to a visualization, the icon does not show. Toggle off to hide the filter icon and number of filters applied. | | Refresh after being away for X min. | Triggered when you navigate away from the dashboard that contains the data visualization to another page in the same workspace, includingPlatform Analytics experience. Sets how many minutes you will be on another page before the visualization automatically refreshes when you navigate back. Do not confuse this property with the Scheduled repetition setting on inline dashboards. This latter property refreshes the entire dashboard, and applies only while that dashboard is open. | | No data message || | Set custom message when no data | Option to configure a custom message that displays when no data is returned. | | Illustration | An illustration to include in the message. | | Heading | Header text of the message that describes why no data was returned. | | Content | Secondary text of the message that provides additional detail. | | Alignment | The alignment of the illustration and text in the message. | [ ] {#config-dv-pivot-table-data__table_wqy_sjr_qtb}