---
sourceDocument: Australia Strategic Portfolio Management
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/pt-BR/it-business-management

 Release :

    - australia

ft:locale :

    - pt-BR

ft:publication_title :

    - Australia Strategic Portfolio Management

ft:clusterId :

    - itbm

bundleId :

    - itbm

workflow :

    - Technology


---

# Map segment records to expense rows - Legacy

# Map segment records to expense rows - Legacy {#ariaid-title1}

* Versão de lançamento: Australia
* 
* Atualizado 12 de mar. de 2026
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 min. de leitura

The application attempts to map the expense row to an existing record in the segment
that you selected and gives you the option of creating a new record in the segment's table,
as long as the expense row segment field has a value.

## Antes de Iniciar

Role required: cost_transparency_admin or cost_transparency_analyst

## Por Que e Quando Desempenhar Esta Tarefa

For example:

* If you are cleansing data based on the Vendor segment, and the expense row's vendor is already in the Company \[core_company\] table, the Mapped to column shows Existing vendor.
* If the expense's vendor does not exist in the Company table, the Mapped to column shows A new vendor will be created. This message tells you that when you finally cleanse the data, the application creates a record for the vendor in the Company table.
* If the expense Vendor field is empty, the expense does not show up in any expense rows when Vendor is selected.
{#t_MapSegmentRecordsToExpenseRows__ul_zz4_nkh_yq}

If a match is found, you can view the matching record and make changes by clicking
the edit icon (![The edit icon]()) and modifying the form.

If no match is found and you want the system to create a record, simply leave the
field as it is. Later, when you click Cleanse Data, the
record is automatically created.

If no match is found and you do not want to create a record, you can manually
associate an existing record with the expense:

## Procedimento

1. Click the lookup icon next to the value in the Mapped to column.
2. Filter the list by typing keywords in the search field.
3. Select an existing record from the list.  
   Figura 1. Associating a vendor with an expense
**Tarefas relacionadas**   

* [Review expenses before cleansing - Legacy](https://servicenow-prod.fluidtopics.net/qXE9AUkxM_Xf3my2nTbLkg "You can view several additional details about the expenses that you imported into the application.")
* [Merge expense rows by segment - Legacy](https://servicenow-prod.fluidtopics.net/79m0zgH5v4gWCBhx2gFW0w "Merging expenses means taking the expenses that are associated with one segment record.")
* [Cleanse data - Legacy](https://servicenow-prod.fluidtopics.net/iNierd8v6cCyjgtnh5DiUw "After you clean up the expenses on the Data Cleansing table, run the cleansing engine.")