---
sourceDocument: Australia ServiceNow AI Platform Administration
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/platform-administration

 Release :

    - australia

ft:locale :

    - en-US

ft:publication_title :

    - Australia ServiceNow AI Platform Administration

ft:clusterId :

    - platadm

bundleId :

    - platadm

workflow :

    - Platform


---

# Viewing rule activities

# Viewing rule activities {#ariaid-title1}

Release version: Australia  
Updated March 12, 2026  
![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read  
View a summary of records in the backlog and the execution history for a specific rule on the table in context.

## Key benefits {#data-management-rule-activities__section_prz_d2n_rfc}

* View details for a specific data management rule.
* Track the backlog of records that meet the rule's conditions but haven't been processed yet.
* View a detailed summary of the rule's execution history.

{#data-management-rule-activities__ul_ynp_22n_rfc}  
Figure 1. Viewing rule activities

## Required ServiceNow AI Platform roles {#data-management-rule-activities__section_wsm_fvc_mfc}

The admin role is required to view the Data Management Console.

## Accessing rule activities in the Data Management Console {#data-management-rule-activities__section_lvm_mvc_mfc}

Access recent activity for a specific rule in the Data Management Console by navigating to AllSystem Data ManagementData Management ConsoleTables. Select a table, select the Rule details sub-tab, and then select a specific rule.

## Rule details {#data-management-rule-activities__section_zd2_t4s_hfc}

View basic information about a data management rule including the following details:

Table
:   The table to which the data management rule applies.

Data policy
:   The data policy to which the data management rule belongs.

Application scope
:   The application scope of the table.

Type
:   The type of data management rule, such as archive, cleanup, or one-time delete.

Status
:   The current status of the data management rule.

## Records in backlog {#data-management-rule-activities__section_oyf_fns_hfc}

View the total number of records that meet the conditions for the rule but haven't been processed yet. The count is updated once a day.

## Trend of backlog records {#data-management-rule-activities__section_evh_jns_hfc}

Track the backlog of records that meet the conditions for the rule but haven't been processed yet.

* Track the progress of the rule over time.
* Monitor data management rule efficiency and consider adjusting the conditions based on the trend in the backlog record count.
* Check for bottlenecks that indicate a large number of records in the backlog waiting to be processed.
{#data-management-rule-activities__ul_ab2_sns_hfc}

## Execution history {#data-management-rule-activities__section_wwt_zns_hfc}

View a detailed summary of the rule's execution history.

* View the date and time a rule was executed by checking the Execution time column.
* Determine how many records were archived or deleted by checking the Records impacted column. Consider adjusting the rule's conditions if the number of records isn't sufficient.
* Determine how long the rule took to complete by checking the Duration column.
{#data-management-rule-activities__ul_j31_c4s_hfc}

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