---
sourceDocument: Australia ServiceNow AI Platform Administration
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/platform-administration

 Release :

    - australia

ft:locale :

    - en-US

ft:publication_title :

    - Australia ServiceNow AI Platform Administration

ft:clusterId :

    - platadm

bundleId :

    - platadm

workflow :

    - Platform


---

# Create a data management policy in Core UI

# Create a data management policy in Core UI {#ariaid-title1}

Release version: Australia  
Updated March 12, 2026  
![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read  
Define a set of rules for managing table data on your instance.

## About this task

Data management policies streamline administration by allowing you to define multiple archive and table cleaner rules for a table within a single policy record. Additionally, you can easily activate or deactivate all rules
simultaneously from the data management policy record.

After upgrading to Xanadu or higher, data management policies are automatically created for any table with an archive rule or table cleaner rule. If a data management policy doesn't exist for a table on your instance, you
can create one manually.

## Before you begin

Role required: admin

## Procedure

1. Navigate to AllSystem Data ManagementData Management Policies.
2. **Optional:** Determine if a data management policy exists for the table that you want to manage by searching the Tablename column.  
   If the table already has a data management policy record, use that record instead of creating one.
3. Select New.
4. On the form, fill in the fields.  
   {#create-data-management-policy__table_ptv_mpy_y1c__entry__2}

   | Field | Description |
   |-|-|
   | Name | The name of the data management policy that typically includes the table name. |
   | Tablename | The table that you want to manage to use a data management policy. |
   | Description | An optional summary of the data management policy and its rules. |
   | Active | Option to activate the data management policy. You must activate the data management policy for any of its rules to be activated. Clear this option to deactivate all the rules under the data management policy. |
   [Table 1. Data Management Policy form]

   {#create-data-management-policy__table_ptv_mpy_y1c}
5. Select Update.

## Result

A data management policy is established for the designated table. You can now create multiple data management rules for the table directly from the data management policy record.

## What to do next

Define archive and cleanup rules for the table by creating rules in the data management policy.

* [Create an archive rule in Core UI](https://servicenow-prod.fluidtopics.net/goRqRoDqzuAmAhlCLvjPrw#t_CreateAnArchiveRule "Define the criteria for archiving records by creating an archive rule.")
* [Create a table cleanup rule in Core UI](https://servicenow-prod.fluidtopics.net/hnZkWrnkVfSt8xpiW_Fk3Q "Define the criteria for deleting unwanted records in a table cleanup rule.")
{#create-data-management-policy__ul_kmv_jry_y1c}

*[\>]: and then