Public Services Performance Overview dashboard

  • Release version: Xanadu
  • Updated August 1, 2024
  • 3 minutes to read
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    Summary of Public Services Performance Overview dashboard

    The Public Services Performance Overview dashboard enables ServiceNow customers to monitor and assess key performance indicators (KPIs) and data visualizations related to public services provided to constituents, businesses, and agencies. It offers insights into service requests, resolution times, and service types, helping organizations improve service delivery and constituent satisfaction.

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    Access to the dashboard requires the sngsm.serviceofferedviewer role to view data and widgets, and the sngsm.serviceofferedadmin role to edit the dashboard. The dashboard is found in the ServiceNow interface under Platform Analytics > Library > Dashboards > Public Services Performance Overview.

    Key Features

    • Performance Indicators: Includes daily counts of government services requested, average daily cases, average resolution durations, and weekly service provision counts by service type.
    • Trend Analysis: Tracks both short-term (7 days, 30 days) and long-term (6 months, 365 days) service request trends and resolution performance.
    • Service Breakdown: Provides detailed breakdowns by assignment group, service type, product, and case state to identify where improvements can be focused.
    • Data Visualizations: Displays top requested services over various time frames, distribution of services requested by type, total number of available public services, and distribution by application using charts and tables sourced from government service case and service definition tables.
    • Benchmarking: Allows administrators and managers to review benchmarking data for service performance and identify services with the fastest and slowest resolution times.

    Practical Use Cases

    • Administrators: Use benchmarking information to track and compare public service performance across different agencies and service types.
    • Government Service Managers and Owners: Monitor day-to-day and longer-term service trends, identify opportunities to enhance case resolution, agent performance, and overall service experience for constituents and businesses.

    What Customers Can Expect

    By leveraging this dashboard, ServiceNow customers can expect to gain actionable insights into how public services are being requested and fulfilled, identify bottlenecks or delays in case resolution, and focus efforts on high-impact improvements. The dashboard supports data-driven decision-making to enhance service quality and constituent satisfaction.

    Use the Public Services Performance Overview dashboard to assess key performance indicators and data visualizations on public services offered to and requested by constituents, businesses, and agencies.

    Figure 1. Public Services Performance Overview - Overview tab
    Use leading metrics and KPIs to analyze and report performance. This information is displayed as percentage values, line graphs, and bar charts.
    Figure 2. Public Services Performance Overview - Benchmarking tab
    Benchmarking tab displaying various graphical representation of services requested and provided by service type. For the text description, refer to the Reports section.

    Required ServiceNow AI Platform roles

    • sn_gsm.service_offered_viewer, required to view the dashboard widgets and data.
    • sn_gsm.service_offered_admin, required to edit the dashboard.

    Access the Public Services Performance Overview dashboard

    To open the dashboard, navigate to All > Platform Analytics > Library > Dashboards > Public Services Performance Overview.

    Use cases

    For examples of how different people in your organization would use this dashboard, see these use cases.
    Table 1. Public Services Performance Overview dashboard Use cases
    User Dashboard use

    Admin

    Reviews benchmarking information to track the public services offered to and requested by constituents, businesses, and agencies.

    Government service manager, service viewer,and owner

    Monitors the public services offered to and requested by constituents, businesses, and agencies. Does the following:
    • Observes short and long-term trends and patterns in service delivery.
    • Identifies opportunities to improve case resolution, agent performance, and the service experience.

    Indicators

    GSM-Government Case Count for Services requested
    Daily number of government services requested by constituents, businesses, and agencies.
    GSM-Average of Government Case for Services requested
    Daily average of government cases for services requested by constituents, businesses, and agencies. The average is calculated by using this formula: [[GSM-Government Case Count for Services requested]]/30.
    GSM-Average resolution duration of Government Cases
    Average number of days to resolve government cases.
    GSM-Average number of services provided each week by service type
    Average count of government services requested each work, by type of service. The count is calculated by using this formula: [[GSM-Average days to provide services by service type]]/7.
    GSM-Average resolution duration of Government Cases in last 365 days
    Average number of days to resolve government cases in the last 12 months.
    GSM-Avg number of services requested each week by service type
    Average count of government services requested weekly by service type. The count is calculated by using this formula: [[GSM-Count of services requested each week by service type]]/7.
    GSM-Count of services requested each week by service type
    Average number of government services requested each week, by service type. Measured daily.
    GSM-Average days to provide services by service type
    Count of government services provided each week by type of service. Measured daily.
    GSM-Government Services with fastest/slowest time to resolve
    Government services that have the quickest and slowest resolution times.

    Breakdowns

    • GSM-AssignmentGroup
    • GSM-Government.ServiceOffered.Type
    • GSM-Product
    • GSM-State

    Data visualizations

    Table 2. Public Services Performance Overview dashboard Data visualizations
    Title Type Source table Description

    Top 10 services requested in the last 30 days

    Bar graph.

    Government Service Case [sn_gsm_government_service_case]

    Top 10 requested services over a 30-day (monthly) period.

    Top 10 services with most open cases in last 7 days

    Bar graph.

    Government Service Case [sn_gsm_government_service_case]

    Top 10 requested services over a seven-day (weekly) period.

    Top 10 services requested in the last 6 months

    Bar graph.

    Government Service Case [sn_gsm_government_service_case]

    Top 10 requested services over a 6-month period.

    Services requested by service type

    Pie chart

    Government Service Case [sn_gsm_government_service_case]

    Distribution (percentage) of government services requested by constituents, businesses, and agencies.

    Public Services

    Single score value enclosed in a circle.

    Service Definition [sn_case_type_selection]

    Total number of all government services available in the system.

    Public Services by application

    Pie chart

    Service Definition [sn_case_type_selection]

    Distribution (percentage) of government services available in the system.