---
sourceDocument: Australia IT Service Management
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/it-service-management

 Release :

    - australia

ft:locale :

    - en-US

ft:publication_title :

    - Australia IT Service Management

ft:clusterId :

    - itsm

bundleId :

    - itsm

workflow :

    - Technology


---

# Expense Line

# Expense Line {#ariaid-title1}

Release version: Australia  
Updated March 12, 2026  
![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read  
Expense lines enable you to track costs and represent when a point-in-time expense
incurred. Expense lines can be created manually or generated by the scheduled processing of
recurring costs.

The Expense Line plugin is active for all instances. To use the Expense Allocations and Expense
Allocation Rules modules, activate the Cost Management plugin.

The ServiceNow AI Platform
generates expense lines automatically when you create an asset, and updates expense lines
automatically when you revise the Cost or Quantity
field on an asset record.

Users with the financial_mgmt_admin and financial_mgmt_user roles can work with expense
lines.

Expense lines integrate closely with asset management, CMDB, cost management, and contract
management, but can be used with any application. The Source ID field on
an expense line record can be linked to any record in any table. This identifier allows expenses
to be associated with a wide variety of items, such as a contract, an individual asset, a single
configuration item, a software installation, a lease, a service contract, a user, or a group.  
Figure 1. Example expense line for an asset monthly lease
* **[Components installed with Expense Line](https://servicenow-prod.fluidtopics.net/8Rrz2Rrx0MhfosaG6wSsBw#r_InstalledWithExpenseLine)**   
  Several types of components are installed with the Expense Line plugin.
* **[View an expense](https://servicenow-prod.fluidtopics.net/v7PQlOd9Z8eACl8k5avOPQ)**   
  Expense lines can be used in various ways, for example, how to view expenses that are associated with a given contract.
* **[Expense lines and expense allocations](https://servicenow-prod.fluidtopics.net/Ppehqe3v2Gvl6hTh_uw8rA)**   
  The Expense lines application tracks costs and record expenses incurred. Expense allocations let you associate expenses with items such as users, groups, or departments.
* **[Domain separation and Expense Line](https://servicenow-prod.fluidtopics.net/4MqFdaHX2eA02ZXIURnQaA)**   
  Domain separation is unsupported in Expense Line processing. Domain separation enables you to separate data, processes, and administrative tasks into logical groupings called domains. You can control several aspects of this separation, including which users can see and access data.

**Related concepts**   

* [Asset Management common applications](https://servicenow-prod.fluidtopics.net/jLsCou7fRyt4cuJKBIFcFA "Asset Management application relies on a seamless integrated ecosystem of applications to deliver complete visibility, control, and optimization of IT assets throughout their lifecycle.")
* [Contract Management](https://servicenow-prod.fluidtopics.net/Wul0MayninMPc8R658hQxQ "Manage and track contracts with the ServiceNow Contract Management application.")  
**Related topics**   

* [Configuration Management Database (CMDB)](https://www.servicenow.com/docs/access?context=c_ITILConfigurationManagement&version=australia&pubname=australia-servicenow-platform&ft:locale=en-US)
* [Cost Management](https://www.servicenow.com/docs/access?context=r_CostManagement&version=australia&pubname=australia-it-business-management&ft:locale=en-US)