---
sourceDocument: Australia Strategic Portfolio Management
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/it-business-management

 Release :

    - australia

ft:locale :

    - en-US

ft:publication_title :

    - Australia Strategic Portfolio Management

ft:clusterId :

    - itbm

bundleId :

    - itbm

workflow :

    - Technology


---

# Update resource assignment from Project Workspace

# Update resource assignment from Project Workspace {#ariaid-title1}

Release version: Australia  
Updated March 12, 2026  
![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read  
Update a resource assignment that is associated with a project or project task.

## Before you begin

Role required: it_project_manager

In resource assignments, any changes made to the status of group resource assignment roll down to all associated child resource assignments status. Similarly, any changes made to the status of child resource assignments
automatically roll up to the corresponding group resource assignment status.

## About this task

Before updating a resource assignment, verify the following for accurate and effective resource allocation:

* Resource availability: Check that the resource has available capacity during the assignment period. Overallocated resources are indicated with a warning icon.
* Primary attributes: Verify the resource has the required primary attributes such as, skills or roles matching the project task requirements.
* Existing allocations: Review the resource's current assignments across all projects to avoid conflicts or overutilization.
* Group vs. individual: If updating a group resource assignment, note that status changes roll down to all child (individual) resource assignments. Similarly, individual status changes roll up to the group assignment.
* Effort changes: If you change the effort on a group resource assignment, the effort is redistributed across all child resource assignments. The same distribution rules that were applied when the assignment was created are used.
* Assignment status: Verify the assignment is in the correct state (Requested, Assigned, or Approved) before making changes.

## Procedure

1. Navigate to WorkspacesProject Workspace and open a project.
2. View the resource assignment pane by enabling the Resource assignments toggle button.
3. On the resource assignment pane, double-click any cell to edit the entire row.
4. Edit the desired field, and select anywhere on the data grid to save the details.  
   The resource assignment is updated in the resource assignment pane.

   When a resource is added on an empty resource assignment, which has more than one Full-time equivalent (FTE) effort, then an additional row is created automatically. The resource assignment is auto-updated in both the
   rows.

   Extend, edit, or delete the resource assignments using the row context menu in resource assignment pane.
{#update-resource-assignment-pw__steps_yy3_zgb_bxb}
**Related tasks**   

* [Extend a resource assignment](https://servicenow-prod.fluidtopics.net/nYq5YU8H33nLTVXysi~pWQ "Extend the date of an allocated resource assignment and allocate resources for the extended period.")
* [Delete a resource assignment from Project Workspace](https://servicenow-prod.fluidtopics.net/0LCck1p70VbwuncymwmVEA "Delete a resource assignment from Project Workspace. Deleting an assignment also deletes all associated resource allocations.")
* [Update the resource allocation in a heatmap](https://servicenow-prod.fluidtopics.net/5hjXlHcN~Zdip13qW68fbQ "Use the allocation heatmap capability in Project Workspace to view and update the resource allocation.")
* [Realign resource assignments with project dates](https://servicenow-prod.fluidtopics.net/uVDDC9~5YVYTga_6Ulri3A "Realign or synchronize the resource assignment dates with the project task dates. This synchronization helps to schedule and align the resource assignments with the timeline of project task.")

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