---
sourceDocument: Australia Strategic Portfolio Management
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/it-business-management

 Release :

    - australia

ft:locale :

    - en-US

ft:publication_title :

    - Australia Strategic Portfolio Management

ft:clusterId :

    - itbm

bundleId :

    - itbm

workflow :

    - Technology


---

# Set up project notifications with the workflow tool

# Set up project notifications with the workflow tool {#ariaid-title1}

Release version: Australia  
Updated March 12, 2026  
![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read  
Use the workflow tool, for example, to set up a workflow that sends an email
notification when the state of a project task becomes Work in Progress.

## Before you begin

Role required: admin

## Procedure

1. Create a workflow with the following attributes:  
   * Name: Notify assignee
   * Table: Project task \[pm_project_task\]
   * If condition matches: Run if no other workflows matched yet
   * Condition: State is Work in Progress and Assigned to is not empty  
     Note:  
     Do not modify other attributes in this example.
   {#t_SetUpProjNotifiWorkflowTool__ul_b2v_5mk_zp}
2. Add a single Notification activity between the Start and End activities.  
   Drag the activity onto the connector line until it changes color. The
   attributes of the activity are similar to the following example:
   * Name: Notify assignee
   * To: ${assigned_to}
   * Subject: Project task ${number} has been activated and is assigned to you
   * Message:Project task ${number} has been activated and is assigned to you
     * Number: ${number}
     * Short description: ${short_description}
     * Planned start date: ${start_date}
     * Planned end date: ${end_date}
     * Planned duration: ${duration}
     {#t_SetUpProjNotifiWorkflowTool__ul_hld_p2d_nsb}

   {#t_SetUpProjNotifiWorkflowTool__ul_qkb_nnk_zp}
**Related tasks**   

* [Activate project task email notifications](https://servicenow-prod.fluidtopics.net/Qh0RwmdQRPgYehRKtD7R7A "The following email notifications for the Project Management application are available by default, but are inactive. You must activate them manually.")