---
sourceDocument: Australia Strategic Portfolio Management
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/it-business-management

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    - australia

ft:locale :

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ft:publication_title :

    - Australia Strategic Portfolio Management

ft:clusterId :

    - itbm

bundleId :

    - itbm

workflow :

    - Technology


---

# Manage portfolio financials

# Managing portfolio financials in Portfolio Planning {#ariaid-title1}

Release version: Australia  
Updated March 12, 2026  
![](https://www.servicenow.com/docs/portal-asset/ico-clock) 4 minutes to read
Summarize  
![AI sparkle icon](https://servicenow.com/docs/portal-asset/ai-sparkle-icon) Summarized using AI  
This content was generated using new OpenAI-powered functionality. Results are provided on an as is basis and are not guaranteed to be accurate or complete.  

## Summary of Managing portfolio financials in Portfolio Planning

Portfolio financials in Portfolio Planning enable you to view and manage the financial details of portfolio planning items such as demands and projects.
This includes estimates, approved costs, benefits, actuals, and forecasts rolled up at the portfolio level.
The financials are viewable by expense type or cost type, providing a comprehensive understanding of the financial status for better decision-making and budget control.
Show full answer Show less  

## Key Features

* **Financial Fields:** View Budget (approved budget), Forecast, Variance (difference between budget and forecast), Actuals, and Remaining Estimates across Capex, Opex, Total costs, and Benefits.
* **Groupings and Views:** Default grouping by budget approval status (approved or approval pending) ensures clarity in budget allocation and variance calculations. Group planning items by different attributes for tailored views.
* **Customization:** Personalize the financial view by selecting columns and grouping criteria in both left and right grids. Adjust timescale and range to view financial breakdowns monthly, quarterly, yearly, or for the entire portfolio timeline.
* **Export Capability:** Export portfolio financial data to Excel or CSV for further analysis or reporting.
* **Navigation:** Access detailed financial records of individual planning items directly from the portfolio financials view.

## Practical Considerations for ServiceNow Customers

* The portfolio financials view supports Demands and Projects configured with Fiscal Calendar type only.
* New and existing customers must configure portfolio financials to enable these views; this configuration is essential before use.
* Currently, the portfolio financials view does not support Investment Funding allocations and may not display correct budget values for planning items funded this way. This functionality is planned for future releases.
* Budget values for planning items without approved budgets display as zero to maintain accuracy in totals and variance, regardless of grouping.

## Key Outcomes

* Track and analyze the financial performance of portfolio planning items effectively.
* Make informed prioritization and planning decisions for upcoming portfolio cycles based on accurate cost and benefit data.
* Prevent overspending by monitoring approved budgets against forecasts and actuals.
* Customize financial views and breakdowns to align with specific reporting or analysis needs, enhancing portfolio financial management.  
View the financial breakdown of estimates, approved costs, benefits, and actuals and so on for portfolio financials.

As a portfolio user, you can view the rolled up financial values of top-level demands and projects.

You can view the costs by expense type or cost type. Using the Financials view at portfolio level, you can view different financial fields such as Budget (approved budget for planning items). These fields include Forecast, Variance
(difference between the approved budget and latest forecast), Actuals, and the Remaining Estimates for Capex, Opex, Total, and Benefits for each planning item. This information helps you track the financial status of the planning
items and decide which planning items to consider for the next planning cycle. It also helps you track spend to avoid overspending.  
Using the portfolio financials, portfolio managers can:

* Track the financial performance and status of planning items.
* Arrive at an informed decision by analyzing the estimated cost and benefits of a planning item while planning and prioritizing for the next Portfolio cycle.
* View the financials based on the expense type or cost type depending on the [budget attribute configuration](https://servicenow-prod.fluidtopics.net/r2zxH4iCeJZM17R_m5Jr1w "Configure the budget attribute by expense type or cost type as an instance-level to work on budget allocations for your planning items using Portfolio Planning.").
* Avoid overspending on planning items by comparing the approved budget with the latest forecast and actuals.
{#using-portfolio-financials-ppw__ul_s4m_yqk_zdc}  
Important:  
New and existing customers need to configure the portfolio financials to view the financials of your planning items at portfolio level. For more information, see [Configure portfolio financials in Portfolio Planning](https://servicenow-prod.fluidtopics.net/z0JY3YkIiIKLyFQbKihWnA "Configuration details for properties and scheduled jobs to view and manage portfolio financials in Portfolio Planning").

The portfolio financials view supports Demands and Projects with Fiscal Calendar type configuration only.  
Figure 1. Portfolio financials grouped by Budget status with expense type as the budget attribute  
Figure 2. Portfolio financials grouped by Planning status with cost type as the budget attribute  
Note:  
Group header row displays the rolled up values for Budget, Forecast, Variance, Actuals, and Remaining estimate of all the planning items in the group.

The default view of portfolio financials is set to display the planning items grouped by their budget approval status. Budget approved grouping lists the planning items which have the budget allocated and approved. Approval pending
grouping lists the planning items which don't have any budget or if the requested budget is not approved.

The Budget value for these planning items displays as 0 instead of empty. This keeps the Budget and Forecast totals, and the resulting Variance, accurate when you group planning items by an attribute other than Budget status.  
Note:  
Portfolio financials view is not yet compatible with Investment Funding. This view may not show the right budget values allocated to planning items from Investment Funding application. This will be add as a future enhancement.

In the left-grid, planning item details include name, rank, planning state, planning item type, and approved start date. These details also include total planned cost, total actual costs, total planned benefits, and ROI for the full
planning item duration.  
In the right-grid, financial attributes of the planning items such as, Budget, Forecast, Variance, Actuals, and Remaining Estimates for Capex, Opex, Total, and Benefits portfolio for the portfolio timeline or breakdowns by year, quarter, month, or period.  
Tip:  
You can select the name of a planning item from the left-grid to directly access the financials record page of that planning item.

You can export the portfolio financials details to Excel or CSV using the Export option (![Downward facing arrow indicating download option.]()).

## Customize your financials view {#using-portfolio-financials-ppw__section_alp_zz5_12c}

Customize the portfolio financials to view and access the required parameters helping you in better planning your portfolio and planning items.  
* You can get a more detailed and granular view of the financials at monthly, quarterly, and yearly view by defining Timescale and Range. Use time scale to select a fiscal period and filter the range within the time scale to view the financials for any specific months, quarters, or years.

  {#using-portfolio-financials-ppw__table_uvy_5bw_12c__entry__2}

  | Time scale | Description and range |
  |-|-|
  | Fiscal Month | Portfolio financials view by monthly breakdown. You can select up to 12 months. |
  | Fiscal Quarter | Portfolio financials view by quarterly breakdown. You can select up to 4 quarters. |
  | Fiscal Year | Portfolio financials view by yearly breakdown. You can select up to 5 years period. |
  | Plan Timeline | Portfolio financial breakdown for the entire portfolio timeline. |
  [Table 1. Time scale and range parameters]

  {#using-portfolio-financials-ppw__table_uvy_5bw_12c}
* Personalize grouping and columns in the grids.Configure the columns and groupings in the right-grid using Personalize option (![Gear icon for personalization settings.]()) to build a custom view.

  For example, if you want to compare budget and actuals breakdowns, select only these two options and apply your preferences. You can also customize the left-grid by selecting the required columns from the
  Left Grid list from the personalize settings.
* Group the planning items.By default, the financials view is grouped by the Budget status column. You can remove Budget status grouping from the Grouped by row and drag-drop the required header to change this view. Budget
  values for planning items without an approved budget display as 0 in this view. The totals and variance stay accurate regardless of which attribute you group by.

{#using-portfolio-financials-ppw__ul_ipx_tbw_12c}