---
sourceDocument: Australia Asset Management
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/it-asset-management

 Release :

    - australia

ft:locale :

    - en-US

ft:publication_title :

    - Australia Asset Management

ft:clusterId :

    - itam

bundleId :

    - itam

workflow :

    - Technology


---

# Self-declare SAP engine license usage in the Software Asset Workspace

# Self-declare SAP engine license usage in the Software Asset Workspace {#ariaid-title1}

* Release version: Australia
* 
* Updated March 12, 2026
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 2 minutes to read

Use the Software Asset Workspace to self-declare the license usage for any SAP engines that cannot be measured by the automated SAP engine measurement process.

## Before you begin

Role required: sam_user

## About this task

To determine if you must self-declare the license usage for a given engine, see [Engine \& Self-Declaration Product
Measurement](https://support.sap.com/en/my-support/systems-installations/system-measurement/engine-self-declaration-product-measurement.html) in the SAP Support Portal. You must self-declare the license usage for any engine that is included in the list of Self-Declaration Products.  
Important:  
You must have an SAP Support Portal account to access the SAP Support Portal.

## Procedure

1. Create a software model for the SAP engine.  
   Refer to [Create a software model in the Software Asset Workspace](https://servicenow-prod.fluidtopics.net/8nCGvpCe77BuCTkn55JKTA "Create a software model in the Software Asset Workspace. Add product details that are used to connect software rights that you purchased with software installations that are discovered on your system.") for detailed instructions.  
   Note:  
   On the Create New Software Model form, you must set the
   Publisher field to
   <kbd class="ph userinput">SAP</kbd>. The form then reloads with only the software
   model fields that are applicable to SAP.

   In addition, you must set the Product field to the
   SAP engine that you want to self-declare the license
   usage for.
   {#self-declare-sap-products-workspace__create-software-model}
{#self-declare-sap-products-workspace__create-software-model}
2. Create entitlements for your software model.  
   You can create entitlements using either of the following options:
   * The Create entitlement button on the Software
     asset overview.

     Refer to [Create entitlements in workspace](https://servicenow-prod.fluidtopics.net/ZvL7kERffOGQ6dpBU_744w "Create entitlements in the Software Asset Workspace to enter your license details and allocate purchased software rights to users or devices.") for detailed instructions on how to create entitlements using this option.  
     Note:  
     On the Create New Software Entitlement form, you must set the Software model field to the same software model that you created in [step
     1](https://servicenow-prod.fluidtopics.net/z8FTsOEb8reWcBtV~xQAkg#self-declare-sap-products-workspace__create-software-model).
   * The Software Entitlements tab on the software
     model record.

     To create entitlements using this option, open the record for the software model that you created in [step 1](https://servicenow-prod.fluidtopics.net/z8FTsOEb8reWcBtV~xQAkg#self-declare-sap-products-workspace__create-software-model). On the Software Entitlements tab of the software model record, select New and then fill in the fields on the
     corresponding Create New Software Entitlement form.  
     Refer to [Software entitlement fields](https://servicenow-prod.fluidtopics.net/bZ1CEfJMkA8hqbtjyRiAQA "Software Entitlement form and related list field descriptions.") for detailed descriptions of each field.  
     Note:  
     The Software model field populates automatically.
   {#self-declare-sap-products-workspace__ul_ych_j1s_g5b}
3. Specify the license usage of the SAP engine.
   1. Open the record for the software model that you created in [step 1](https://servicenow-prod.fluidtopics.net/z8FTsOEb8reWcBtV~xQAkg#self-declare-sap-products-workspace__create-software-model).
   2. On the SAP Engine Usages tab, select New.
   3. On the Create new SAP Engine Usage form, fill in the fields.  
      {#self-declare-sap-products-workspace__table_x32_wfs_g5b__entry__2}

      | Field | Description |
      |-|-|
      | Name | Name that is used to identify and track your SAP engine license usage. |
      | Software model | Software model that the SAP engine is associated with. This field populates automatically. |
      | SAP client | SAP client that the SAP engine is installed or running on. |
      | Usage | License usage of the SAP engine. This value is based on the license metric that is associated with the engine. For example, the license metric for the SAP E-Recruiting engine is Employees. If 200 employees are using an SAP E-Recruiting license, you must enter a license usage value of <kbd class="ph userinput">200</kbd> in the Usage field. Refer to [Engine \& Self-Declaration Product Measurement](https://support.sap.com/en/my-support/systems-installations/system-measurement/engine-self-declaration-product-measurement.html) for more information on the license metrics that are associated with each SAP engine. |
      [Table 1. Create New SAP Engine Usage form]

      {#self-declare-sap-products-workspace__table_x32_wfs_g5b}
   4. Select Save.
   {#self-declare-sap-products-workspace__substeps_xtv_gfs_g5b}
{#self-declare-sap-products-workspace__steps_egz_snx_f5b}

## Result

After you self-declare the license usage for the SAP engine, it is automatically included in the next SAP reconciliation that runs on your ServiceNow instance. Reconciliation runs weekly or on-demand.