---
sourceDocument: Australia Asset Management
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/it-asset-management

 Release :

    - australia

ft:locale :

    - en-US

ft:publication_title :

    - Australia Asset Management

ft:clusterId :

    - itam

bundleId :

    - itam

workflow :

    - Technology


---

# Purchase order status

# Purchase order status {#ariaid-title1}

* Release version: Australia
* 
* Updated March 12, 2026
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read

Purchase orders follow a specific life cycle. The Status field
on the purchase order record is always read-only.
Figure 1. Purchase order status  
{#r_FollowAPurchaseOrderStatus__table_dfx_dbx_wq__entry__2}

| Status | Description |
|-|-|
| Requested | The status is Requested when you create a purchase order. |
| Ordered | The status changes to Ordered when you add [purchase order line items](https://servicenow-prod.fluidtopics.net/_O9j0kTdQItLNYEC4d4qMQ "After you save a new purchase order, you create purchase order line item records to specify the individual items to order."), and select Order. |
| Pending Delivery | When you [create assets before receiving them](https://servicenow-prod.fluidtopics.net/xbatwdd6X121V6jK~GeP4w "Create the asset before they're delivered so that you can create the asset record with an asset tag and serial number early in the process and reserve the asset for the user who requested it. The receiver can only select the assets to be received as assets are pre-created.") as a purchase order line item, the status of purchase orders and purchase order line items changes to Pending Delivery status. |
| Received | When ordered assets arrive in the specified stockroom and you click Receive, the status of purchase orders and purchase order line items changes to Received. |
| Canceled | You can cancel a purchase order if its status is Requested, Ordered, or Pending Delivery. For more information, see [Cancel a purchase order](https://servicenow-prod.fluidtopics.net/~ptr1mqUUNVzS7Ip4KdNeQ "You can cancel purchase orders with a status of Requested, Ordered, or Pending Delivery."). |
[Table 1. Status life cycle]

{#r_FollowAPurchaseOrderStatus__table_dfx_dbx_wq}