---
sourceDocument: Australia Asset Management
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/it-asset-management

 Release :

    - australia

ft:locale :

    - en-US

ft:publication_title :

    - Australia Asset Management

ft:clusterId :

    - itam

bundleId :

    - itam

workflow :

    - Technology


---

# Consumable assets

# Consumable assets {#ariaid-title1}

* Release version: Australia
* 
* Updated March 12, 2026
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read

A consumable asset is one that is purchased in quantity and distributed. It is assigned
to the consumable model category, and the asset record tracks the quantity that is available and
total cost. When consumable assets are received, they are merged into an existing consumable
record, if available.  
For records to merge, the consumable can't be listed on an active transfer order. When a record is eligible for merge, the merge process identifies an existing consumable record that matches on all of the following base fields:

* Model
* Location
* Model category
* Stockroom
* Install status
* Substatus
* Parent
* Asset function
* Assigned to
* Domain (for multi-domain instances)
* Active-to (matched as true, or as false-or-empty)
* Planned-for-disposal (matched as false or empty)
{#c_ReceiveAConsumableAsset__ul_dv4_pky_wjc}

If consumables are merged into an existing consumable record, the cost of the additional
consumables received is added to that of the existing consumables in the record. For example,
if 50 computer keyboards arrive and 20 keyboards of the same model exists in the receiving
stockroom, the two records are merged showing 70 keyboards in the stockroom with a combined
total cost.  
If no matching consumable record exists in the receiving stockroom, a record is created. After the consumables are received, the quantity is updated, but individual consumables are no longer tracked within the Procurement application and aren't displayed on receiving slip lines.  
Note:  
The related list of a purchase order doesn't display consumable asset details. This means that you can't track consumables through a purchase order.

For more details on creating consumable assets, see [Create consumable assets](https://servicenow-prod.fluidtopics.net/s~WUxvIatd7maZGNCynhmw "Create a consumable to track an asset as a group of the same model.").
**Related tasks**   

* [Receive an asset](https://servicenow-prod.fluidtopics.net/LKMDlJOcmu~YnZdfJmas~w "When assets are received and delivered to a stockroom, they’re added to the system.")
* [Create a receiving slip](https://servicenow-prod.fluidtopics.net/M4JOmkouNrDIjJk_shx~JA "Receiving slips are created automatically during the process of receiving assets. You can also create receiving slips manually.")
* [Create a receiving slip line](https://servicenow-prod.fluidtopics.net/RkGGVqWN8LXkOm8nViTffw "When assets arrive at a stockroom and you receive them, a receiving slip is created on the purchase order. You create a receiving slip line to identify the specific assets and quantities that were received.")