---
sourceDocument: Australia Asset Management
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/it-asset-management

 Release :

    - australia

ft:locale :

    - en-US

ft:publication_title :

    - Australia Asset Management

ft:clusterId :

    - itam

bundleId :

    - itam

workflow :

    - Technology


---

# Verify contract administrator assignment for notification

# Verify contract administrator assignment for notification {#ariaid-title1}

* Release version: Australia
* 
* Updated March 12, 2026
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read

An event runs automatically each night to send reminders to contract administrators
about contract expiration dates so they can renew or renegotiate the contract. You can
verify that the right contract administrator is assigned to the contract.

## Before you begin

Role required: admin, contract_manager (core UI and Hardware Asset Workspace only), sn_eam.enterprise_admin (Enterprise Asset Workspace only), or sn_eam.enterprise_asset_manager (Enterprise Asset Workspace only)

## About this task

When the contract.expiration event runs on the Contract \[ast.contract\] table each night, an email message is sent to the person identified as the contract administrator. This email is sent at the following times.

* 90 days ahead of the contract expiration date
* 60 days ahead of the contract expiration date
* 30 days ahead of the contract expiration date
* On the contract expiration date

{#t_SendAContractNotification__ul_rrv_hgr_gr}

A user with the admin role can edit the contract.expiration condition check that
processes contract notifications.

## Procedure

1. Open the list of contracts that are used across your deployment.
   * If you are using the core UI, navigate to ContractContractsAll.
   * If you are using the Hardware Asset Workspace, open the Contract management view and then select the All contracts tab.
   * If you are using the Enterprise Asset Workspace, open the Contract and lease management view and then select the All contracts tab.
   {#t_SendAContractNotification__choices_rtr_fxg_2xb}
2. Select a contract.
3. Check that the Contract administrator field contains the correct name.  
   A single name can be specified.
**Related concepts**   

* [Terms and conditions](https://servicenow-prod.fluidtopics.net/SMArH~nbKCIk9Iu23wWVrA "You can add terms and conditions to a contract to keep all documentation that is relevant to a contract in one location.")
* [Condition check definitions](https://servicenow-prod.fluidtopics.net/Td0JWhJ9JdyeZgzYYLaELA "Condition check definitions enable you to define logical conditions that indicate when to change a field value in a record.")  
**Related tasks**   

* [Create a contract](https://servicenow-prod.fluidtopics.net/IHtssDTiAvHbBZyVJABC~A "Create a contract with various contract models, which would act as a binding agreement between the two parties.")
* [Adjust a contract](https://servicenow-prod.fluidtopics.net/T2UZxUo2GSJroMnV~FwbqA "After creating a contract, you can change the start date, end date, or payment amount for a contract.")
* [Send the contract for approval](https://servicenow-prod.fluidtopics.net/L~_X9158klZxwJ3Slp20Qg "You can send a contract that is in Draft state for approval.")
* [Create a contract rate card](https://servicenow-prod.fluidtopics.net/2bBqWttIwfohHls41SwTJQ "You can create rate cards to track contract expenses. Rate cards help to record and allocate costs.")
* [Monitor a contract](https://servicenow-prod.fluidtopics.net/ERtMH8HZo5JQRxMh0OX1xw "You can monitor contracts by viewing contract history and creating contract reports.")  
**Related topics**   

* [Email and SMS notifications](https://www.servicenow.com/docs/access?context=c_EmailNotifications&version=australia&pubname=australia-platform-administration&ft:locale=en-US)

*[\>]: and then