---
sourceDocument: Australia Asset Management
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/it-asset-management

 Release :

    - australia

ft:locale :

    - en-US

ft:publication_title :

    - Australia Asset Management

ft:clusterId :

    - itam

bundleId :

    - itam

workflow :

    - Technology


---

# Terms and conditions

# Terms and conditions {#ariaid-title1}

* Release version: Australia
* 
* Updated March 12, 2026
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read

You can add terms and conditions to a contract to keep all documentation that is
relevant to a contract in one location.

The terms and conditions can be searched and used in reports. If multiple terms and conditions
records are added to a single contract, set an order for the records so they appear in a specific
sequence. The terms and conditions fields become read-only after a contract is sent for
approval.

Users with the contract_manager role can read contract history and add terms and
conditions.

There are three procedures involved in adding terms and conditions to a contract:
* **[Create a terms and conditions record](https://servicenow-prod.fluidtopics.net/2XI5Iw5fhDOB4atMkIBlhA)**   
  You can create a terms and conditions record to add to a contract.
* **[Add terms and conditions to a contract](https://servicenow-prod.fluidtopics.net/NYR6XYEVB9EEBCIVTAaZpQ)**   
  After you create a terms and conditions record, add the record to a contract that is in the Awaiting Review, Rejected, Renewal Rejected, or Extension Rejected substate.
* **[Build a terms and conditions document within a contract](https://servicenow-prod.fluidtopics.net/T7aP9py1PUq4Iw7UzECB7w)**   
  After adding one or more terms and conditions records to a contract, you can build a terms and conditions document within the contract.

**Related tasks**   

* [Create a contract](https://servicenow-prod.fluidtopics.net/IHtssDTiAvHbBZyVJABC~A "Create a contract with various contract models, which would act as a binding agreement between the two parties.")
* [Adjust a contract](https://servicenow-prod.fluidtopics.net/T2UZxUo2GSJroMnV~FwbqA "After creating a contract, you can change the start date, end date, or payment amount for a contract.")
* [Verify contract administrator assignment for notification](https://servicenow-prod.fluidtopics.net/Aka~hKmyseVvN6rCXtO0Ag "An event runs automatically each night to send reminders to contract administrators about contract expiration dates so they can renew or renegotiate the contract. You can verify that the right contract administrator is assigned to the contract.")
* [Send the contract for approval](https://servicenow-prod.fluidtopics.net/L~_X9158klZxwJ3Slp20Qg "You can send a contract that is in Draft state for approval.")
* [Create a contract rate card](https://servicenow-prod.fluidtopics.net/2bBqWttIwfohHls41SwTJQ "You can create rate cards to track contract expenses. Rate cards help to record and allocate costs.")
* [Monitor a contract](https://servicenow-prod.fluidtopics.net/ERtMH8HZo5JQRxMh0OX1xw "You can monitor contracts by viewing contract history and creating contract reports.")