---
sourceDocument: Australia Asset Management
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/it-asset-management

 Release :

    - australia

ft:locale :

    - en-US

ft:publication_title :

    - Australia Asset Management

ft:clusterId :

    - itam

bundleId :

    - itam

workflow :

    - Technology


---

# Create pre-allocated assets

# Create pre-allocated assets {#ariaid-title1}

* Release version: Australia
* 
* Updated March 12, 2026
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read

Create a pre-allocated asset that physically exists, but isn't yet a financial liability.

## Before you begin

Role required: asset

## About this task

## Procedure

1. Navigate to AllAssetPortfoliosAll Assets and create a record (see table for field descriptions).  
   Note:  
   Category must have the Allow pre-allocated option selected.
   {#t_CreatingPreAllocatedAssets__table_ulx_gy5_ngb__entry__2}

   | Field | Description |
   |-|-|
   | Display name | Name of the asset. |
   | Model category | Model category that controls whether an asset is linked to a CI. |
   | Model | Product model of the asset. |
   | Quantity | Number of items the asset represents. |
   | General ||
   | State | State of the asset. |
   | Stockroom | Stockroom of the asset. This field is only available if the State field is set to In stock. |
   | Parent | Parent asset. When a parent asset is defined, the Assignment and State fields of the child asset are automatically populated based on the Assignment and State fields of the parent asset and are read-only. |
   | Class | Type of asset. The system automatically sets the Class to Consumable. |
   | Expenditure type | The type of expenditure. Choose from the following: * Capex: Capital expenditure is a one-time expenditure, where the value is realized over the years. For example, a photocopier. * Opex: Operational expenditure is an on-going expenditure. For example, toners for the photocopier. {#t_CreatingPreAllocatedAssets__ul_jlp_yx5_ngb} |
   | Substate | Substate of the asset. |
   | Location | Location of the asset. |
   | Cost | Price that the asset was purchased for. |
   | Cost Center | Cost center financially responsible for the asset. |
   | Activities ||
   | Work Notes | Work notes related to the asset. |
   [Table 1. Consumable record form]

   {#t_CreatingPreAllocatedAssets__table_ulx_gy5_ngb}
2. Select Submit.
{#t_CreatingPreAllocatedAssets__steps_uq3_wxt_msb}

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