---
sourceDocument: Australia Asset Management
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/it-asset-management

 Release :

    - australia

ft:locale :

    - en-US

ft:publication_title :

    - Australia Asset Management

ft:clusterId :

    - itam

bundleId :

    - itam

workflow :

    - Technology


---

# Create consumable assets

# Create consumable assets {#ariaid-title1}

* Release version: Australia
* 
* Updated March 12, 2026
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read

Create a consumable to track an asset as a group of the same model.

## Before you begin

Role required: asset

## Procedure

1. Navigate to AllAssetPortfoliosConsumables and create a new record (see table for field descriptions).  
   {#t_CreatingConsumableAssets__table_ulx_gy5_ngb__entry__2}

   | Field | Description |
   |-|-|
   | Display name | Name of the asset. |
   | Model category | Model category that controls if an asset is linked to a CI. |
   | Model | Product model of the asset. |
   | Quantity | Amount of items the asset represents. |
   | General ||
   | State | State of the asset. |
   | Parent | Parent asset. When a parent asset is defined, the Assignment and State fields of the child asset are automatically populated based on the Assignment and State fields of the parent asset and are read-only. |
   | Class | Type of asset. The system automatically sets the Class to Consumable. |
   | Expenditure type | The type of expenditure. Choose from the following options: * Capex: Capital expenditure is a one-time expenditure, where the value is realized over the years. For example, a photocopier. * Opex: Operational expenditure is an on-going expenditure. For example, toners for the photocopier. {#t_CreatingConsumableAssets__ul_jlp_yx5_ngb} |
   | Substate | Substate of the asset. |
   | Location | Location of the asset. |
   | Cost | Price that the asset was purchased for. |
   | Cost Center | Cost center financially responsible for the asset. |
   | Disposal ||
   | Disposal order number | A unique number assigned to the asset disposal order. Note: This field appears only if you have installed Hardware Asset Management from the ServiceNow Store. |
   | Disposal vendor | The vendor assigned to carry out the asset disposal order. Note: This field appears only if you have installed Hardware Asset Management from the ServiceNow Store. |
   | Vendor disposal order ID | Order number assigned by the vendor assigned to carry out the asset disposal order. Note: This field appears only if you have installed Hardware Asset Management from the ServiceNow Store. |
   | Disposal date | The date when the asset disposal order process is completed. Note: This field appears only if you have installed Hardware Asset Management from the ServiceNow Store. |
   | Disposal reason | Text explaining why the asset is being retired. |
   | Beneficiary | Organization that receives the asset when it is retired. |
   | Resale price | Value of the asset when it is retired. For example, if the asset is donated, the value used when reporting taxes. |
   | Scheduled retirement | Scheduled date on which the asset is retired. |
   | Retired date | Actual date on which the asset was retired. |
   | Activities ||
   | Work Notes | Work notes related to the asset. |
   [Table 1. Consumable record form]

   {#t_CreatingConsumableAssets__table_ulx_gy5_ngb}
2. Click Submit.

*[\>]: and then