---
sourceDocument: Australia Governance, Risk, and Compliance
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/governance-risk-compliance

 Release :

    - australia

ft:locale :

    - en-US

ft:publication_title :

    - Australia Governance, Risk, and Compliance

ft:clusterId :

    - grc

bundleId :

    - grc

workflow :

    - Technology


---

# View approval state flows for BIA

# View approval state flows for a business impact analysis {#ariaid-title1}

* Release version: Australia
* 
* Updated March 12, 2026
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read

View approval state transitions and approver details at each level as you direct the business impact analysis through the approval process.

## Before you begin

Role required: sn_bcm.planner, sn_bcm.program_manager, sn_bcm.viewer

## Procedure

1. Navigate to Business ContinuityBusiness Continuity Workspace.
2. Click the lists icon (![Lists icon]()).  
   You can view approval records for a business impact analysis (BIA) that is in any state except Draft and In Review.
3. Click the link to the business impact analysis record in the Name column.
4. To view the approval details of the BIA, click the Approvals related list.  
   If there are no approval records in the requested state for the BIA, then you can either Reject or Approve the BIA.  
   Note:  
   If you are a BCM Program Manager, then you can see the Approve and Reject buttons.
5. Click the link to the approval record in the Name column.  
   You can view the name of the approval, approval level, its current state, and the details of approvers such as users and groups.
6. To view the approval history of the impact analysis, click the Details tab.
   1. Click the Approval History related list.  
      You can view the complete approval history of the approvers and the details as to when it was created.

   {#view-approval-state-flows-bia__substeps_q43_1t2_jrb}  
   State transitions for multiple levels of BIA approvals:

   Not Yet Requested
   :   State where an approval is not yet sent to the approvers at a
       respective level.

   Requested
   :   Approvals are sent to the approvers of that level. Correspondingly,
       the state of all successive levels of approvals turns to Not Yet
       Requested.

   Approved
   :   One or more approvers have approved the BIA at the respective level.
       Correspondingly, the state of the succeeding level of approval moves
       to Requested.

   Rejected
   :   One or more approvers have rejected the BIA at a particular level.
       Even if one approver rejects the BIA, then it moves to
       Rejected state. Correspondingly, the
       state of all succeeding levels of approvals moves to No Longer
       Required.

   No Longer Required
   :   If the approvers at a level have approved or rejected the BIA, then
       the state moves to No Longer Required for all succeeding levels of
       approvals.

*[\>]: and then