---
sourceDocument: Australia Governance, Risk, and Compliance
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/governance-risk-compliance

 Release :

    - australia

ft:locale :

    - en-US

ft:publication_title :

    - Australia Governance, Risk, and Compliance

ft:clusterId :

    - grc

bundleId :

    - grc

workflow :

    - Technology


---

# File Access Permissions

# Set File Access Permissions {#ariaid-title1}

* Release version: Australia
* 
* Updated March 12, 2026
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read

Create a File access permission record and manage the access permissions on the cloud document.

## Before you begin

Role required: sn_grc_workspace.admin (CRUD), sn_grc_workspace.user (Read)

## About this task

By default, the file access permissions are enabled on the engagement and audit task records. A user that is part of a group can select Request access to request an access to the file. The
Request access UI action is available only to the group members. A user that is part of a cloud file configuration can use Refresh file access to refresh or configure the
file access. The Refresh file access action is available to the users that are listed in the cloud file configuration.

Instead of using the manual Request access and Refresh file access actions, you can configure file access permissions on other tables such as control records or policy records.
For more information, see the configuration steps in KB1587297.

## About this task

The File access permission record enables the users to manage access permissions on the cloud document.

## Procedure

1. Navigate to AllGRC AdministrationCloud file configuration.
2. Select an active parent cloud file configuration record.  
   The cloud file configuration record is displayed.

3. In the File access permissions related list, select New.  
   You can use the Users field to select one of the user (sys_user) fields from an engagement or audit task such as engagement lead, auditors, and others. The users selected in the
   Users field are granted access to the cloud file.

   You can configure the file access permissions for one or more users of the record as shown in the following example.

   You can use the Group field on the form to select one of the group (sys_user_group) fields from an engagement or audit task such as an assignment group. The users that are part of the group are
   granted access to the cloud file. A File access group permission record is displayed in the following example.

4. On the form, fill in the fields.  
   For more information on the fields in the form, see [File access permission record form](https://servicenow-prod.fluidtopics.net/dEQFC1P_XmjV90t7S5jkEw "Update the File access permission record form for a Cloud file.").
5. Select Submit.  
   Based on the configuration set up in the form, the permissions on the cloud document are evaluated.

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