---
sourceDocument: Australia Operational Sustainability Management (formerly Environmental, Social, and Governance)
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/environmental-social-governance

 Release :

    - australia

ft:locale :

    - en-US

ft:publication_title :

    - Australia Operational Sustainability Management (formerly Environmental, Social, and Governance)

ft:clusterId :

    - esgv

bundleId :

    - esgv

workflow :

    - Technology


---

# Create a record identifier in an entity

# Create a record identifier in an entity {#ariaid-title1}

* Release version: Australia
* 
* Updated March 12, 2026
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read

Create record identifiers with text for correctly mapping the entities. This activity
saves time for the ESG program managers by not having to create new entities.

## Before you begin

Role required: sn_esg.program_manager

## About this task

You can map the existing data in your system, such as an entity, an entity type, and
the metric definition, with the data from the Watershed spreadsheets.
If the format of the data is different in the spreadsheets, you can create mapping
record identifiers. This procedure uses an entity with the entity class as Location
as an example. For example, assume that you already have an entity titled Akaska,
Japan in your system and the spreadsheet contains the entity name as Akaska, Minato,
JP. In this case, you must enable the system to map Akaska, Minato, JP with Akaska,
Japan. To do this task, you must create a record identifier to identify the entity
in your system.

## Procedure

1. Navigate to AllOperational Sustainability ManagementScopingAll Entities.
2. Search for and open the entity for which you want to add a record identifier.
3. Select the Mapping related list.
4. Select New.
5. Copy the text that you want to map to the entity from the spreadsheet.
6. In the Record identifier field, paste the text that you copied in the previous step.
7. Select Submit.

## Result

The identifier is added to the entity. When the system detects the record identifier
text during the importing of data, the record will be mapped to the correct
entity.

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