---
sourceDocument: Australia ServiceNow AI Platform Capabilities
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/de-DE/servicenow-platform

 Release :

    - australia

ft:locale :

    - de-DE

ft:publication_title :

    - Australia ServiceNow AI Platform Capabilities

ft:clusterId :

    - platcap

bundleId :

    - platcap

workflow :

    - Platform


---

# Plugin

# Managed Documents plugin {#ariaid-title1}

* Freigeben Version: Australia
* 
* Aktualisiert 12. März 2026
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 2 Minuten Lesedauer

This page describes the applications and modules, database table structure, scripts,
and roles.

## Database table structure

The following tables are added:  
{#r_ManagedDocumentsPlugin__table_ggy_5sn_vq__entry__2}

| Display Name (Table Name) | Description |
|-|-|
| Document \[dms_document\] | The document details. |
| Revision \[dms_revision\] | The document revisions. |
| Audience \[dms_audience\] | The intended document readers. |
| Classifications \[classification\] | The document restriction level, such as public or confidential. (Does not define access to the document. Document security is set in user and group permissions.) |
| Type \[dms_type\] | The document purpose. |
| Component \[dms_component\] | The components of name formats. The value field is a dot-walking expression that is evaluated. An exception is made for the revision because it does not exist when the revision name is generated. |
| Name format \[dms_name_format\] | The composition of components to generate revision names. |
| Approval sequence \[approval_sequence\] | The approval sequences that users must follow. |
| Approval Rule \[dms_approval_rule\] | The criteria that records of the dms_document table must match. Used to automatically add approvers to a document. |
| Collection \[dms_collection\] | The document groups created by the user. |
[Tabelle : 1. Tables]

{#r_ManagedDocumentsPlugin__table_ggy_5sn_vq}

## Scripts

{#r_ManagedDocumentsPlugin__table_cpx_2vn_vq__entry__2}

| Rule | Description |
|-|-|
| Update Document | Changes the state of a document depending on its revisions. |
| Add Approvers | Populates the list of approvers in the document. |
[Tabelle : 2. Business rules that are added to sys_script]

{#r_ManagedDocumentsPlugin__table_cpx_2vn_vq}  
{#r_ManagedDocumentsPlugin__table_rfx_kvn_vq__entry__2}

| Script include | Description |
|-|-|
| DocumentManagement | Contains the main logics for the Managed Documents plugin. |
| DocumentManagementDB | Contains methods to perform CRUD operations on the database. |
| DocumentManagementSecurity | Helps manage the security of the Managed Documents system. |
| DocumentManagementAjax | Updates the details of the temporary revision that is created when opening the upload/check in revision form. |
| DocumentAttachmentAjax | Renames an attachment file. |
| DocumentRevisionWorkflowHelper | Helps perform basic workflow operations on a revision. |
| DocumentManagementApprovalMatcher | Helps obtain the user and group approvers for a document that matches approval rules. |
| DocumentApproverHelper | Contains logics to handle document approvers. |
| DocumentManagementUtils | Useful methods. |
| DocumentReferenceQualifiers | Static methods that return reference qualifiers. |
[Tabelle : 3. Script includes that will be added to sys_script_include]

{#r_ManagedDocumentsPlugin__table_rfx_kvn_vq}  
{#r_ManagedDocumentsPlugin__table_njd_swn_vq__entry__2}

| Rule | Description |
|-|-|
| Document type change | Updates the name format field in the revision settings section of the document. Each type has a default name format. |
[Tabelle : 4. Client script that is added to sys_script_client]

{#r_ManagedDocumentsPlugin__table_njd_swn_vq}

## Roles

This plugin introduces two new roles:  
{#r_ManagedDocumentsPlugin__table_jnt_fxn_vq__entry__2}

| Role | Description |
|-|-|
| document_management_user | This role enables a user to access the Managed Documents plugin, create documents, and search for documents. Document reviewers and approvers need the document_management_user role to access the Managed Document plugin. (Please note that reviewers and approvers can also access a document revision from an approval record.) |
| document_management_admin | This role enables a user to change administrative settings for the Managed Documents plugin. |
[Tabelle : 5. Roles]

{#r_ManagedDocumentsPlugin__table_jnt_fxn_vq}  
Hinweis:  
Each document has individual permissions, so even if a user is given the document_management_user role and has permissions to the application, the user can only view documents to which they have been given access.
* **[Install the Managed Documents plugin](https://servicenow-prod.fluidtopics.net/2XJ1BwLtDbJAdGfk~~n1nQ)**   
  The Managed Documents plugin is available for activation by users with the admin role.