---
sourceDocument: Australia ServiceNow AI Platform Capabilities
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/de-DE/servicenow-platform

 Release :

    - australia

ft:locale :

    - de-DE

ft:publication_title :

    - Australia ServiceNow AI Platform Capabilities

ft:clusterId :

    - platcap

bundleId :

    - platcap

workflow :

    - Platform


---

# Document versions

# Document versions {#ariaid-title1}

* Freigeben Version: Australia
* 
* Aktualisiert 12. März 2026
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 Minute Lesedauer

In the ServiceNow®
Document Management application, documents display as versions in the record. You
view these versions as a related list within the document record. A document can have many
versions.

The term "document" refers to the container record that holds document information such as its
name, description, type and other metadata. While the document record doesn't contain the actual
document file, it does contain versions in the record, which you can open, update, and track.

Use the Attachment icon (![Attachment icon.]()) to add documents to a record.

Alternatively, you can provide the link to a document in the URL field. You then access the
actual documents by selecting the versions in the related list.

## Document version review and approval {#document-mgt-versions__section_qq2_yvs_xxb}

All approver and reviewer users have read access to the documents that they're approving.

A document can have a reviewer or multiple reviewers and no approvers and vice versa. Users with admin and platform_document_management_admin roles​ have the option to create approval and review rules.  
Document owners have the option to:

* Initiate approval and review workflow for a document version.
* Publish the approved version.
* See the activity stream of the approval and review workflow.
* Track the document Version State.
{#document-mgt-versions__ul_vpv_pgj_5xb}

For multiple document versions, the latest reviewed and approved version gets published and the previous versions are retired.
* **[Create a document version](https://servicenow-prod.fluidtopics.net/LaXMiztEkFbATRKEgVrXiw)**   
  Create a document version for each document.
* **[Compare document versions](https://servicenow-prod.fluidtopics.net/0g6I7vSew0BQzgMDFXK~CA)**   
  Document version comparison enables you to view differences between two versions of a document, highlighting changes such as added, removed, or modified content.

**Zugehörige Tasks**   

* [Create a document record](https://servicenow-prod.fluidtopics.net/WEq98br4aQqkhp6DdnA45Q "Create document records and include default versions for the documents.")
* [Download a document](https://servicenow-prod.fluidtopics.net/j0o2426kX2EaYOPQ8OGkHA "Download an attached document version based on the selected default version.")
* [Share a document link](https://servicenow-prod.fluidtopics.net/~ieQnefU6Imvl51vS8Jzgw "Create and control document sharing based on classification for shared links with public access.")
* [Modify a shared link access](https://servicenow-prod.fluidtopics.net/m2wCp4mv3Dr8TeMl6A55lA "Modify the document shared link access to make the link inactive or change the expiration date.")
* [Configure document permissions](https://servicenow-prod.fluidtopics.net/JbElyG~6Fwc2fU7xfsqc5w "Set sharing permissions on external cloud files using document configuration.")
* [Delete a document link](https://servicenow-prod.fluidtopics.net/2mzO5Qkt_ZK~GhH~G~pcJw "Delete a shared link to remove existing user access to the document.")
* [Delete documents](https://servicenow-prod.fluidtopics.net/FYgoCD9dqHKmTsWEoa15~A "Delete documents in the document repository.")