---
sourceDocument: Australia ServiceNow AI Platform Capabilities
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/de-DE/servicenow-platform

 Release :

    - australia

ft:locale :

    - de-DE

ft:publication_title :

    - Australia ServiceNow AI Platform Capabilities

ft:clusterId :

    - platcap

bundleId :

    - platcap

workflow :

    - Platform


---

# Document repository

# Document repository {#ariaid-title1}

* Freigeben Version: Australia
* 
* Aktualisiert 12. März 2026
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 Minute Lesedauer

In the Document Management application, you can create, view, update, share documents in the document repository. When new documents are created, they're placed into a record with metadata such as name, description, type,
and so on. The record contains all the versions of the document so you can track and update the documents.

You can access the document by opening one of its versions. A document can contain numerous
versions. The document record contains references to the documents and not contain actual
document files.

When you want to add a document to a record, upload it as an attachment. Each time you update the document, you can create a new version. Alternatively, you can provide the link to a document in the URL field. You can include the
review and approval workflow before publishing a document.

You can generate and share the document link with authorized users for collaboration or to include the link on any page. The default version of the shared document will have public access and can be accessed by anyone within or
outside the organization.
* **[Create a document record](https://servicenow-prod.fluidtopics.net/WEq98br4aQqkhp6DdnA45Q)**   
  Create document records and include default versions for the documents.
* **[Document versions](https://servicenow-prod.fluidtopics.net/ZjZNDhbF2TQSo3BmzI8xrg)**   
  In the ServiceNow® Document Management application, documents display as versions in the record. You view these versions as a related list within the document record. A document can have many versions.
* **[Download a document](https://servicenow-prod.fluidtopics.net/j0o2426kX2EaYOPQ8OGkHA)**   
  Download an attached document version based on the selected default version.
* **[Share a document link](https://servicenow-prod.fluidtopics.net/~ieQnefU6Imvl51vS8Jzgw)**   
  Create and control document sharing based on classification for shared links with public access.
* **[Modify a shared link access](https://servicenow-prod.fluidtopics.net/m2wCp4mv3Dr8TeMl6A55lA)**   
  Modify the document shared link access to make the link inactive or change the expiration date.
* **[Configure document permissions](https://servicenow-prod.fluidtopics.net/JbElyG~6Fwc2fU7xfsqc5w)**   
  Set sharing permissions on external cloud files using document configuration.
* **[Delete a document link](https://servicenow-prod.fluidtopics.net/2mzO5Qkt_ZK~GhH~G~pcJw)**   
  Delete a shared link to remove existing user access to the document.
* **[Delete documents](https://servicenow-prod.fluidtopics.net/FYgoCD9dqHKmTsWEoa15~A)**   
  Delete documents in the document repository.