---
sourceDocument: Australia Governance, Risk, and Compliance
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/de-DE/governance-risk-compliance

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    - australia

ft:locale :

    - de-DE

ft:publication_title :

    - Australia Governance, Risk, and Compliance

ft:clusterId :

    - grc

bundleId :

    - grc

workflow :

    - Technology


---

# Use the Document Management System for smart assessments

# Use the Document Management System for smart assessments {#ariaid-title1}

* Freigeben Version: Australia
* 
* Aktualisiert 12. März 2026
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 Minute Lesedauer

Retrieve documents from the Document Management System (DMS) and use them in SAE assessments to support AI‑generated draft responses.

## Vorbereitungen

Role required: \[sn_vdr_risk_asmt.vendor_risk_manager\]

* DMS is enabled and configured to store vendor documents. For more information, see [Configure draft response generation for smart assessments in Third-party Risk Management](https://servicenow-prod.fluidtopics.net/9Jemo4rC1jkrdtKYeZNvBQ "Configure your smart assessment template categories so the smart assessment response assist skill can retrieve and use documents from the DMS during assessment activities.").

* SAE is enabled as the assessment engine.

  For more information, see [Smart assessment configuration](https://servicenow-prod.fluidtopics.net/Fa7~uFVDGuqt1U9SJ3OkcA "The TPR manager and TPR admin roles involve a broad variety of responsibilities. After the TPRM base system is set up, you configure Smart Assessment Engine specific settings as well as other assessment settings that enable and enhance everyday risk-assessment tasks. TPRM admins can enable SAE and work with SAE templates.").
* Assessment templates are configured to use vendor‑related documents.For more information, see [Configure draft response generation for smart assessments in Third-party Risk Management](https://servicenow-prod.fluidtopics.net/9Jemo4rC1jkrdtKYeZNvBQ "Configure your smart assessment template categories so the smart assessment response assist skill can retrieve and use documents from the DMS during assessment activities.").

* You have permission to view and respond to assessments.For more information, see [Respond to an internal assessment](https://servicenow-prod.fluidtopics.net/TtL~5euaurzKLJEILgL4mQ "Respond to an Inherent Risk Questionnaire (IRQ) or internal assessment that has been assigned to your queue. Your responses to the questionnaire help determine if the process moves forward and can affect which questionnaires are sent to the third party or engagement.") and [Respond to a questionnaire for a third party or engagement](https://servicenow-prod.fluidtopics.net/SnJFpmGk02BihpMqLzmnNA "Answer questions, modify responses, or submit external questionnaires for a third party or engagement by using Third-party Risk Management. You can save valuable time by responding for a third party or engagement when they have already provided the required information for a previous questionnaire.").

## Prozedur

1. Upload or update a document in DMS.  
   When a document changes, DMS triggers an event that makes the file and associated metadata available to SAE.
2. Open the assessment assigned to you.  
   The system automatically retrieves any DMS documents associated with the vendor being assessed.
3. Review the AI‑generated draft responses.  
   SAE analyzes DMS documents and produces draft answers for relevant questions. You can edit or replace these suggestions.
4. Update responses as needed.  
   Confirm that each draft response is accurate and complete before continuing.
5. Submit the assessment.  
   Assessments are not submitted automatically. You must manually submit the final responses.

## Ergebnisse

Vendor documents from DMS help streamline the assessment process by making relevant information available for AI‑generated draft responses while preserving user oversight.