---
sourceDocument: Australia Build workflows
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/build-workflows

 Release :

    - australia

ft:locale :

    - en-US

ft:publication_title :

    - Australia Build workflows

ft:clusterId :

    - crworkflow

bundleId :

    - crworkflow

workflow :

    - Creator


---

# Show List of Records activity

# Show List of Records activity {#ariaid-title1}

* Release version: Australia
* 
* Updated March 12, 2026
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 2 minutes to read

Summarize  
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This content was generated using new OpenAI-powered functionality. Results are provided on an as is basis and are not guaranteed to be accurate or complete.  

## Summary of Show List of Records activity

The Show List of Records activity in ServiceNow enables you to display a list of records from a specified table that match defined conditions.
This activity is commonly used within playbooks to present relevant data to end users, helping streamline workflows by showing targeted information based on prior activity data or configured criteria.
Show full answer Show less  

## Roles and Availability

This activity is available as a common activity and can be added to a playbook by users with the **admin** , **playbook.admin** , or **pdauthor** roles.

## Input Configuration

* **Label**: Defines the title displayed on the activity and playbook card.
* **Description**: Provides information about the activity's usage or expected outcome.
* **Run condition**: Conditions that must be met to execute the activity or stage, with support for using data from previous activities.
* **Start Rule**: Controls when the stage or activity begins running. Options include starting immediately when the process or stage starts or after specific stages or activities complete.
* **Start with delay**: Optionally delay the start of the activity or stage by a specified duration.
* **Table**: Specifies the table from which records are retrieved.
* **Fields to show**: Comma-separated list of fields to display as columns in the record list.
* **Wait for user input**: Option to pause the playbook until an end user completes or skips the activity; editable only by playbook.admin role.

## Advanced Inputs

Additional configuration options include setting the **Assignment Group** and **Assigned To** user responsible for completing tasks related to the activity. You can also specify detailed **Conditions** defining which records to show.

## Outputs

* **Record**: Provides a reference to the record associated with the activity.
* **Fields**: Returns a comma-separated list of system field names displayed as columns in the list, which can be used as inputs for subsequent activities.

## Practical Benefits for ServiceNow Customers

This activity allows you to present tailored lists of records dynamically within a playbook, improving user experience and operational efficiency by focusing attention on relevant data. By configuring conditions and display fields, you can customize the output to meet specific process needs. The ability to pause for user input ensures that critical steps receive manual confirmation, enhancing control and accuracy during workflows.  
Display a list records that match a set of conditions.

## Roles and availability {#show-list-of-records-activity__section_pwq_rb5_kcb}

* This activity is available as a common activity. Users with the admin, playbook.admin, or pd_author can add this activity to a playbook.
{#show-list-of-records-activity__ul_mcq_1c5_kcb}

## Inputs {#show-list-of-records-activity__section_yb4_zq3_plb}

Open the activity properties panel and configure your activity to add values for the following inputs. If the input value varies, use the pill-picker to show where to get the value. To learn more about the pill-picker, see [Dot-walking examples](https://www.servicenow.com/docs/access?context=dot-walking-examples&version=australia&pubname=australia-platform-user-interface&ft:locale=en-US). {#show-list-of-records-activity__table_ajt_sr3_plb__entry__3}{#show-list-of-records-activity__wait-process}

| Input | Type | Description |
|-|-|-|
| Label | String | Title to display as activity and playbook card. |
| Description | String | Information to display about activity usage or outcome. |
| Run condition | Condition Builder | Conditions that must be met to run an activity or stage. You can use data from prior activities to build conditions. Note: Select Show additional options to see this field. |
| Start Rule | Choice | Under ScheduleStart Rule, select a start rule for when your stage should start running: * When process starts: Your stage starts running as soon as the playbook starts. * After specific stages: Your stage starts running after specified stage(s) have finished running. {#show-list-of-records-activity__ul_f4z_nq1_ppb}Under Schedule \> Start Rule, select a start rule for when your activity should start running: <!-- --> * When stage starts: Your activity starts running as soon as its stage starts running. Your stage starts running when your playbook is triggered. * After specific activities: Your activity starts running after specified activities have finished running. {#show-list-of-records-activity__ul_zzc_3ls_m1c} |
| Start with delay | True/False | Option to wait for a duration of time before running an activity or stage. When enabled, this input displays the [Start with delay input properties](https://servicenow-prod.fluidtopics.net/EdInaaLAHZCnrBcJbs96Lw "Specify a duration of time to wait before running an activity or a stage whose start rule and conditions have been met. Give users time to act during automated playbooks. Give users time to wait for a specific date and time to complete actions."). Note: Select Show additional options to see this field. |
| Table | Table Name | Table containing records you want to display to end users. |
| Fields to show | String | Comma-separated list of fields to display as columns of a list. |
| Wait for user input | Choice | Option to pause the playbook until the end user manually completes or skips the activity. Only users with the playbook.admin role can edit this field. By default, the activity waits for user action or data before it completes. |
[ ]

{#show-list-of-records-activity__table_ajt_sr3_plb}

## Advanced inputs {#show-list-of-records-activity__section_bgh_1r3_plb}

After configuring the required inputs for your activity, you can also choose to configure additional inputs. In the side panel, select Show additional options to display these advanced inputs. For more information, see [Activity experience](https://servicenow-prod.fluidtopics.net/aEvbv54ObgcCjjhXabvx8w#activity-definitions__activity-experience). {#show-list-of-records-activity__table_cjj_sr3_plb__entry__3}

| Input | Type | Description |
|-|-|-|
| Assignment Group | Reference.Group \[sys_user_group\] | Group responsible for completing the task associated with the activity. Note: Select Show additional options to see this field. |
| Assigned To | Reference.User \[sys_user\] | User responsible for completing the task associated with the activity. Note: Select Show additional options to see this field. |
| Conditions | Condition Builder | Criteria that you want your list of records to meet. |
[ ]

{#show-list-of-records-activity__table_cjj_sr3_plb}

## Outputs {#show-list-of-records-activity__section_unx_fr3_plb}

These outputs can provide data to other activities in your playbook. You can access this data as activity inputs when you configure your activity: {#show-list-of-records-activity__table_mv2_rr3_plb__entry__3}

| Output | Type | Description |
|-|-|-|
| Record | Reference.Task \[task\] | Reference to the record associated with the activity. |
| Fields | String | Comma-separated list of system field names to display as columns in the list. |
[ ]

{#show-list-of-records-activity__table_mv2_rr3_plb}

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