---
sourceDocument: Australia Build workflows
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/build-workflows

 Release :

    - australia

ft:locale :

    - en-US

ft:publication_title :

    - Australia Build workflows

ft:clusterId :

    - crworkflow

bundleId :

    - crworkflow

workflow :

    - Creator


---

# Manage access

# Manage access to Workflow Studio flow features {#ariaid-title1}

* Release version: Australia
* 
* Updated March 24, 2026
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 6 minutes to read


Restrict access to individual Workflow Studio flow features by user role. Specify what additional roles a user must have to access an individual feature such as copy a flow.

## Before you begin

Create any custom roles that you want to use for feature access. When you specify which roles are required to access a feature, you can select the roles from a list of existing roles.

Role required: admin

## About this task

Features are elements of the Workflow Studio UI. When feature filtering is turned off, users with the flow_designer role have access to all of the Workflow Studio features. When feature filtering is turned on, you can specify which roles a user must have to access individual features.  
Note:  
Your users must have the flow_designer role to create and edit flows. You can specify the additional roles that a user must have to access particular features or content.

## Procedure

1. Navigate to AllProcess AutomationFlow AdministrationFeature Access List.
2. For each feature on the list, select the edit icon (![Edit icon.]()) next to the feature.
3. Enter the role or roles that are required to access the feature.  
   Note:  
   Add the flow_designer role to each feature on the Feature Access List. Your users must have the flow_designer role to access the Workflow Studio features.

   You can use these options to restrict access to Workflow Studio action authoring features.
   {#manage-access-features__table_lnh_5wn_hsb__entry__2}

   | Feature | Description |
   |-|-|
   | "If step fails..." Step Option | Continue running the next step or go to an error evaluation. For more information, see ["If step fails..." Step Option](https://servicenow-prod.fluidtopics.net/TJkLnvv_cE34AFa4p0LuVQ "Enable actions to catch step failures and continue running. Identify when specific error conditions occur and return your own action status code, status message, and error state."). |
   | Action preferences | Configure action preferences. |
   | Action Reporting Settings | Configure action execution detail settings. |
   | Code snippet | Generate a code snippet to call an action. For more information, see [Code snippet](https://servicenow-prod.fluidtopics.net/Uok3i0J65kP~J6cHqoIGew "Generate a code snippet to call a specific flow, subflow or action."). |
   | Configure connections | Configure a connection through the Connections dashboard. For more information, see [Configure a connection](https://www.servicenow.com/docs/access?context=dashboard-configure-connection&version=australia&pubname=australia-integrate-applications&ft:locale=en-US). |
   | Copy action | Copy an action to give it a new name and move it to another application scope. For more information, see [Copy an action](https://servicenow-prod.fluidtopics.net/XpXCClF5_XAkd8Cyh2Ontg "Copy an action to give it a new name and move it to another application scope."). |
   | Error Evaluation | Enable actions to catch step failures and continue running. Identify when specific error conditions occur and return your own action status code, status message, and error state. For more information, see [Error Evaluation](https://servicenow-prod.fluidtopics.net/TJkLnvv_cE34AFa4p0LuVQ "Enable actions to catch step failures and continue running. Identify when specific error conditions occur and return your own action status code, status message, and error state."). |
   | Executions | View the runtime information about an action from the design environment such as the current state, actions, or steps run, and values produced. For more information, see [Executions](https://servicenow-prod.fluidtopics.net/74QTppHjnADqEx74Gqai7w "View run-time information about an action or flow directly from the design environment, such as the current state, items run, and values produced. Open related records from embedded ServiceNow AI Platform editors or in a new tab."). |
   | Manage natural language title | Change the default title for an action by adding styled and dynamic text. For more information, see [Manage natural language title](https://servicenow-prod.fluidtopics.net/qjYo__kYFXSQd8PkFsBl5A "Change the default title for a flow, subflow, or action by adding styled and dynamic text."). |
   | Manage security | Manage access to Workflow Studio actions. |
   | Properties | Configure how the system processes flows. For more information, see [Properties](https://servicenow-prod.fluidtopics.net/QISjE_DknwhS_u_mrxbXbQ "Configure how the system processes flows."). |
   | Publish | Publish an action so that other users can use the action. |
   | Save | Save an action. |
   | See related flows | See a list of flows that contain a custom action. For more information, see [See related flows for action](https://servicenow-prod.fluidtopics.net/hcKLL1ZDT_CMi7WKEOlqJA "See the list of flows that include a custom action. Determine the impact that changes to an action have on published and draft flows."). |
   | Test | Test an action before publishing it for other users. For more information, see [Test an action](https://servicenow-prod.fluidtopics.net/RkJbg1UGUC3YJAc2dyKZOQ "Test an action before publishing it for other users."). |
   [Table 1. Action Authoring Features]

   {#manage-access-features__table_lnh_5wn_hsb}

   You can use these options to restrict access to Workflow Studio flow authoring features.
   {#manage-access-features__table_yw2_qxn_hsb__entry__2}

   | Feature | Description |
   |-|-|
   | Activate | Activate a flow to make it available to other users. For more information, see [Activate](https://servicenow-prod.fluidtopics.net/gz_eYvyCFgiOf2838wpXdA "Activate a flow to make it available to run."). |
   | Code snippet | Generate a code snippet to call a flow. For more information, see [Code snippet](https://servicenow-prod.fluidtopics.net/Uok3i0J65kP~J6cHqoIGew "Generate a code snippet to call a specific flow, subflow or action."). |
   | Configure connections | Configure a connection through the Connections dashboard. For more information, see [Configure a connection](https://www.servicenow.com/docs/access?context=dashboard-configure-connection&version=australia&pubname=australia-integrate-applications&ft:locale=en-US). |
   | Copy flow | Copy a flow to give it a new name and move it to another application scope. For more information, see [Copy a flow](https://servicenow-prod.fluidtopics.net/7lnCPZRS7OfbGFpSMcj9_w "Copy a flow to give it a new name and move it to another application scope."). |
   | Deactivate | Deactivate a flow to make it unavailable to other users. |
   | Diagramming View | Create and view flows as diagrams. You can see the paths a flow can follow and the connections between elements. For more information, see [Diagramming View](https://servicenow-prod.fluidtopics.net/2~y3UXENHENbPvNekaSjcg "Create and view flows as diagrams. See the paths a flow can follow and the connections between elements."). |
   | Edit Flow | Make a flow editable. For more information, see [Edit a flow](https://servicenow-prod.fluidtopics.net/s3hsnM843elKnJ0hEN6MOg "Edit an existing flow."). |
   | Executions | View runtime information about a flow from the design environment such as the current state, actions, or steps run, and data pill values produced. For more information, see [Executions](https://servicenow-prod.fluidtopics.net/74QTppHjnADqEx74Gqai7w "View run-time information about an action or flow directly from the design environment, such as the current state, items run, and values produced. Open related records from embedded ServiceNow AI Platform editors or in a new tab."). |
   | Flow Error Handler | Enable flows to catch errors. Run a sequence of actions and subflows to identify and correct issues. For more information, see [Flow Error Handler](https://servicenow-prod.fluidtopics.net/DGh47bZrLnm7_v3V4~Vt1Q "Enable flows to catch errors. Run a sequence of actions and subflows to identify and correct issues. For example, have flows log output values, send notifications, and run corrective subflows when they produce an error."). |
   | Flow Preferences | Enable or disable user preferences for flows. For more information, see [User preferences for flows](https://servicenow-prod.fluidtopics.net/3jnWFAmktUE0C0bhnwyQAg "Enable or disable user preferences for flow to change options available to Workflow Studio."). |
   | Flow Reporting Settings | Choose whether to generate execution details for all flows and actions run, just for individual flows and actions, or just when you test a flow or action. For more information, see [Activate flow reporting](https://servicenow-prod.fluidtopics.net/0Wvrk7uR2kF3HtdQTZpAVg#enable-flow-reporting "Choose whether to generate execution details for all flows and actions run, just for individual flows and actions, or just when you test a flow or action. Specify the level of detail the execution details contain."). |
   | Manage flow catalog variables | Create Service Catalog variables that are only available to a specific Service Catalog triggered-flow. Flow-specific variables are available to the catalog tasks and actions in the flow. For more information, see [Manage flow catalog variables](https://servicenow-prod.fluidtopics.net/Ao6DYdysF4TrWPu2x5kehw "Create Service Catalog variables that are only available to a specific Service Catalog flow. Flow-specific variables are available to catalog tasks and actions in the flow."). |
   | Manage natural language title | Change the default title for a flow by adding styled and dynamic text. For more information, see [Manage natural language title](https://servicenow-prod.fluidtopics.net/qjYo__kYFXSQd8PkFsBl5A "Change the default title for a flow, subflow, or action by adding styled and dynamic text."). |
   | Manage security | Manage access to Workflow Studio actions. |
   | Properties | Configure how the system processes flows. For more information, see [Properties](https://servicenow-prod.fluidtopics.net/QISjE_DknwhS_u_mrxbXbQ "Configure how the system processes flows."). |
   | Save | Save a flow. |
   | Stages | Configure when stages display to a user, define stage state labels, and add stages to a flow within Workflow Studio. For more information, see [Stages](https://servicenow-prod.fluidtopics.net/j9aPIJwHLrGiUPkN0w7yKA "Configure when stages display to a user, define stage state labels, and add stages to a flow or subflows within Workflow Studio."). |
   | Test | Test a flow before publishing it for other users. For more information, see [Test a flow](https://servicenow-prod.fluidtopics.net/16GAKmUMqo2akmwgAuG1TA "Before activating a flow so other users can access it, test to make certain it works the way you expect."). |
   [Table 2. Flow Authoring features]

   {#manage-access-features__table_yw2_qxn_hsb}

   You can use these options to restrict access to Workflow Studio subflow authoring features.
   {#manage-access-features__table_ibj_5yn_hsb__entry__2}

   | Feature | Description |
   |-|-|
   | Code snippet | Generate a code snippet to call a subflow. For more information, see [Code snippet](https://servicenow-prod.fluidtopics.net/Uok3i0J65kP~J6cHqoIGew "Generate a code snippet to call a specific flow, subflow or action."). |
   | Configure connections | Configure a connection through the Connections dashboard. For more information, see [Configure a connection](https://www.servicenow.com/docs/access?context=dashboard-configure-connection&version=australia&pubname=australia-integrate-applications&ft:locale=en-US). |
   | Copy subflow | Copy a subflow to give it a new name and move it to another application scope. For more information, see [Copy a subflow](https://servicenow-prod.fluidtopics.net/qmctFAT5jF1IXNm7nGzVbA "Copy a subflow to give it a new name and move it to another application scope."). |
   | Diagramming View | Create and view subflows as diagrams. You can see the paths a flow can follow and the connections between elements. For more information, see [Diagramming View](https://servicenow-prod.fluidtopics.net/2~y3UXENHENbPvNekaSjcg "Create and view flows as diagrams. See the paths a flow can follow and the connections between elements."). |
   | Edit Subflow | Make a subflow editable. For more information, see [Edit a flow](https://servicenow-prod.fluidtopics.net/s3hsnM843elKnJ0hEN6MOg "Edit an existing flow."). |
   | Executions | View runtime information about a subflow from the design environment such as the current state, actions, or steps run, and data pill values produced. For more information, see [Executions](https://servicenow-prod.fluidtopics.net/74QTppHjnADqEx74Gqai7w "View run-time information about an action or flow directly from the design environment, such as the current state, items run, and values produced. Open related records from embedded ServiceNow AI Platform editors or in a new tab."). |
   | Flow Reporting Settings | Choose whether to generate execution details for all subflows and actions run, just for individual subflows and actions, or just when you test a subflow or action. For more information, see [Activate flow reporting](https://servicenow-prod.fluidtopics.net/0Wvrk7uR2kF3HtdQTZpAVg#enable-flow-reporting "Choose whether to generate execution details for all flows and actions run, just for individual flows and actions, or just when you test a flow or action. Specify the level of detail the execution details contain."). |
   | Manage natural language title | Change the default title for a subflow by adding styled and dynamic text. For more information, see [Manage natural language title](https://servicenow-prod.fluidtopics.net/qjYo__kYFXSQd8PkFsBl5A "Change the default title for a flow, subflow, or action by adding styled and dynamic text."). |
   | Manage security | Manage the access to subflows. |
   | Properties | Configure how the system processes subflows. For more information, see [Properties](https://servicenow-prod.fluidtopics.net/QISjE_DknwhS_u_mrxbXbQ "Configure how the system processes flows."). |
   | Publish | Publish a subflow so that other users can use the subflow. For more information, see [Test](https://servicenow-prod.fluidtopics.net/vljX8mFUCDHPLsblDU8nEA "You can test a subflow alone, or when added to a flow. When testing a subflow alone, you must define the inputs that the subflow uses in its actions. Because a subflow does not have a trigger, testing a subflow runs the actions using the defined input values. Unless updated, subsequent tests use the same inputs defined in the initial test run."). |
   | Save | Save a subflow. |
   | See related flows | See a list of flows that call a specific subflow. |
   | Stages | Configure when stages display to a user, define stage state labels, and add stages to a subflow within Workflow Studio. For more information, see [Stages](https://servicenow-prod.fluidtopics.net/j9aPIJwHLrGiUPkN0w7yKA "Configure when stages display to a user, define stage state labels, and add stages to a flow or subflows within Workflow Studio."). |
   | Subflow Preferences | Enable or disable user preferences for subflows. For more information, see [User preferences for flows](https://servicenow-prod.fluidtopics.net/3jnWFAmktUE0C0bhnwyQAg "Enable or disable user preferences for flow to change options available to Workflow Studio."). |
   | Test | Test a subflow before publishing it for other users. For more information, see [Test a subflow](https://servicenow-prod.fluidtopics.net/vljX8mFUCDHPLsblDU8nEA "You can test a subflow alone, or when added to a flow. When testing a subflow alone, you must define the inputs that the subflow uses in its actions. Because a subflow does not have a trigger, testing a subflow runs the actions using the defined input values. Unless updated, subsequent tests use the same inputs defined in the initial test run."). |
   [Table 3. Subflow Authoring features]

   {#manage-access-features__table_ibj_5yn_hsb}

   You can use these options to restrict access to Workflow Studio flow template authoring features.
   {#manage-access-features__table_x2f_mzn_hsb__entry__2}

   | Feature | Description |
   |-|-|
   | Activate | Activate a flow template. |
   | Deactivate | Deactivate a flow template to make it unavailable to other users. |
   | Edit template | Make a flow template editable. |
   | Manage flow catalog variables | Create Service Catalog variables that are only available to a specific Service Catalog triggered-flow. For more information, see [Manage flow catalog variables](https://servicenow-prod.fluidtopics.net/Ao6DYdysF4TrWPu2x5kehw "Create Service Catalog variables that are only available to a specific Service Catalog flow. Flow-specific variables are available to catalog tasks and actions in the flow."). |
   | Properties | Configure how the system processes flow templates. For more information, see [Properties](https://servicenow-prod.fluidtopics.net/QISjE_DknwhS_u_mrxbXbQ "Configure how the system processes flows."). |
   | Save | Save a flow template. |
   [Table 4. Flow Template Authoring features]

   {#manage-access-features__table_x2f_mzn_hsb}
4. Continue adding roles to each feature on the list.
5. Select OK.
6. To turn on the feature access for your users, select the Enable feature access filtering? option.  
   After the feature access is enabled, your users must have the required roles before they can access the features. If a user doesn't have the required roles for a feature, the feature does not work for that user.

## What to do next

Assign your users with the roles to access features.

*[\>]: and then