---
sourceDocument: Australia Build workflows
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/build-workflows

 Release :

    - australia

ft:locale :

    - en-US

ft:publication_title :

    - Australia Build workflows

ft:clusterId :

    - crworkflow

bundleId :

    - crworkflow

workflow :

    - Creator


---

# Administering Playbooks

# Administering Playbooks {#ariaid-title1}

* Release version: Australia
* 
* Updated March 12, 2026
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read

Monitor and troubleshoot issues by reviewing playbook executions.

These modules are provided for admins to monitor and manage Playbooks.

Today's Executions
:   Displays a list of records for Playbooks runs today.

Active Processes
:   Displays a list of all active Playbooks.

30+ Day Processes
:   Displays a list of all active Playbooks that are 30 days or older.

Activity Definitions
:   View or create activities.

Asset
Configuration
:   View or create automation assets like flows, subflows, and actions.

Trigger Definitions
:   View or create triggers.

Data Definitions
:   View or create data definitions. Data definitions are pieces of information that you only reuse in a specific playbook, and are stored in the sys_flow_data_definition table.
* **[User access to Playbooks in Workflow Studio](https://servicenow-prod.fluidtopics.net/1WJS6qV6Lnc6jbHFGepL_A)**   
  Administrators can grant users access to Playbook by assigning delegated development permissions or directly assigning a user role. Administrators can also specify which features and content a user can access based on user roles.
* **[Archive process contexts](https://servicenow-prod.fluidtopics.net/6pNQzwLmMDYd7U3QA_TnuQ)**   
  Improve database query performance by archiving unneeded records for playbooks that are in a Complete, Error, or Cancelled state.
* **[Create a Data Definition](https://servicenow-prod.fluidtopics.net/BfIA~h9IAeydgWRueznCHQ)**   
  Use data definitions to collect and use pieces of information later in a playbook.